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  • Posted: May 4, 2017
    Deadline: Not specified
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    O'Brien Recruitment, an independent recruitment consultancy, specialises in temporary, contract and permanent positions within the Finance, IT, Sales & Marketing, Call Centre, Office Support and Hospitality sectors. Since 1997, O'Brien Recruitment has focused on developing true business partnerships with our clients, providing solutions rather...
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    Accountant

    Job description

    PURPOSE STATEMENT

    Manage all book-keeping, Cost and financial accounting functions.

    ACCOUNTABILITIES

    • Monthly, interim and annual financial reporting
      • Responsible for the reporting activities of the company
      • Reconcile daily cash book, journals. Process all month end journals
      • General ledger and subsidiary ledger reconciliations (including bank, Petty Cash, debtors, creditors, accruals, expenses and suspense) to be reconciled to Trial Balance.
      • Maintain statutory and balance sheet supporting registers with supporting documents.
      • Assist with the activities of independent auditors ensuring GAAP/IFRS compliance and other required supplementary schedules and information.
      • Preparation & submission of Management accounts
      • Monitor systems on a daily basis for validity and errors and report to management
    •  CREDITORS (ACCOUNTS PAYABLE)
      • Pro-actively reviews the Supplier age analysis, verifies correct GL accounts have been used in processing. Process correcting journal entries
      • Ensures weekly processing reports are printed and reviewed
      • Once approved maintains cash flow and remind management about the payments.
      • Process & prepares ad hoc creditors as requested by management
    • DEBTORS (ACCOUNTS RECEIVABLE)
      • Pro-actively reviews the Customer age analysis and follows up with Debtor’s Controller to ensure payment of outstanding invoices and maintains cash flows
      • Ensures daily sales reports are printed
      • Ensures that month end age analysis is prepared for bank
      • Manages Foreign debtors
    • INVENTORY MANAGEMENT
      • Processes stock adjustment journals in the absence of the Stock Controller
      • Review the Costings of production and ensure that all processing of costings and CMT charges are done timeously
      • Evaluate weekly stock recons as performed by the Stock Controller, ensuring accuracy & resolve any outstanding recon amounts with stock controller
      • Assist in preparation of weekly report of stock availability, variances etc for management discussion
      • Ensure that weekly production reports are maintained by Admin Clerk and costings processed into pastel
      • Ensure weekly cold storage reports are prepared by Cold Store Manager & processed onto pastel
      • Ensures that the stock is properly valued.
      • Manages regular stock takes and reports all discrepancies to management for resolution.
    • Trip Control (Packs)
      • Ensure that all pack / trip summaries are prepared & reconciled with 7 days
      • Ensure that all journals & supplier invoices relating to the packs are processed within the 7 days and reconciled to pastel accounts
      • Should the supplier need to be paid COD, ensure that the Creditors Controller has processed timeously
      • Keep management updated on all problems regarding reconciliation
    • CASH FLOWS
      • Assist in preparation of the weekly and monthly cash flows for management review and approval taking into consideration debtors/creditors, intra-company and statutory payments.
      • Anticipates cash flow needs in this highly liquidity demanding business and alerts the management on a regular basis re issues.
      • Manages petty cash requirements for the divisions
    • AD HOC ADMIN
      • Back up to Accounts Payable & Receivable Clerk, Stock Controller & Reception when on leave or off ill
      • Perform any day to day functions that might occur within the department or organisation as requested or required by management
    • STATUTORY
      • Prepares and reconciles VAT returns including all supporting documentation and ensures that all necessary approvals are obtained for timely submission.
    • YEAR END CLOSE & AUDIT
      • Co-ordinates the year end closing with the other companies within the group (accruals, intra-company accounts reconciliation) to ensure that all invoices have been properly processed.
      • Supports the year end stock take for audit.

    FOREX (Back Up to Forex Accountant – will be in training)

    • Ensure all FEC contracts with ABSA are accounted for in excel spread sheet and managed so as to eliminate any contracts lapsing
    • Ensure that all foreign debtors accounts are paid and up to date to correspond with FEC contracts
    • Prepare all foreign payment or deposit requests for authorisation by management and follow up with ABSA bank regarding transaction
    • Keep management updated on all outstanding contracts, regarding due dates & cancellation dates
    • Leadership and people management
    • Engaging, coaching and developing direct reports.
    • Ensure safe and healthy work environment for all employees within division.
    • Identifying staff with high potential and actively supporting their training and development.
    • Maintain discipline in Finance Division in accordance with policies and procedures.
    • Build and maintain an engaged culture within all departments of ensuring enterprise-wide transparent interdepartmental reporting.

    MAJOR CHALLENGES

    • Very volatile & evolving industry
    • Adaptability & multi-tasking environment

    SKILLS AND EXPERIENCE
    Education / Qualifications

    • Accounting diploma or degree
    • English proficiency

    Work Experience / Knowledge

    • 5 years in similar position (senior Bookkeeper)
    • People skills
    • Customer service

    Technical Skills

    • Pastel Accounting
    • Very good working knowledge of MS Office (mainly MS Excel)
    • Good knowledge of SA Tax laws

    INTERNAL & EXTERNAL RELATIONS

    Internal

    • Other finance department colleagues
    • Administration and compliance staff
    • Factory management and staff

    External

    • Local banks and other financial institutions
    • Suppliers
    • Consultants
    • Customers

    Method of Application

    Interested and qualified? Go to O'Brien Recruitment on www.linkedin.com to apply

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