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  • Posted: Jun 8, 2021
    Deadline: Not specified
  • Lets find opportunities together. Lets get it done. As a subsidiary of The Bidvest Group Limited, were an entrepreneurial bank that seeks out the opportunities and market gaps which traditional banking often ignores. By being flexible and nimble, were able to service our customers better than anyone else. How? We understand that no two individuals are ali...
    Read more about this company


    Quotation Administrator/Clerk


    Timeous control of all Request for Quotations for the Transnet HCV contract in line with the required SLA requirements.

    Costs Managed:

    Manage incoming mails on a dedicated mailbox
    Collate all quotations relating to the Request for Quotation
    Generate the HCV Procurement request for pricing document
    Requesting HCV and equipment quotes from dealers (done on email)
    Ensure and prompt the update of pricing
    Ensure that all documents are made available for approval by the Engineering Controller
    Follow up with pricing on completion of the Schedule 1 document
    Update and maintain the RFQ Microsoft Teams tool daily

    Monthly Reports:
    SharePoint RFQ Query detailed report - Daily
    Quote tracking report with timelines
    RFQ SLA report with current SLA scoring per line item
    Escalation report - Outstanding Schedule 1 document

    Service Excellence:
    Levels & quality of service delivery as experienced by internal and external stakeholders
    Interprets customer requirements to provide timeous delivery
    Responsiveness: speed of responses, reaction time, going the extra mile, turnaround time
    Degree of customer satisfaction from customers
    Prioritization of the SLA timelines
    Dealing with Regional Offices, suppliers and Engineering Controllers
    Build and maintain relationships with suppliers and internal stake holders

    Effective Administration:
    Loading of quotes on the online quoting tool system
    Ensuring that the regional inputs are in line with the actual RFQ document
    Send updated report of RFQ's daily to all parties involved in the process
    Daily updating of all touch points
    Liase with regional Client Liaison Officers on any queries
    Complete all required administration and filing as required

    Operational Excellence:
    Help and advise account managers on current progress on of quotes
    Drive the SLA timelines on a continuous basis
    Maintain and update the RFQ tool consistently
    Supply daily updates on the SLA percentages

    Teamwork :
    Contribute to making the department a great place to work
    Contribute to teamwork (level of teamwork, accountability, delivery, quality & speed of information shared, contribution to efficiency & effectiveness of area)
    Create and maintain quality inter-personal relationships
    Take accountability for the achievement of operational objectives within own area of control
    Support and drive the business' core values
    Maintain a positive attitude and drive
    Respond openly to feedback
    Promote harmony and teamwork
    Promote the sharing of knowledge
    Show willingness to help others
    Manage one's own emotions (i.e. handling stress in a manner that does not disrupt the team effectiveness)

    Intellectual Capital Development:
    Take ownership for driving own career development
    Prepare and signing off personal development plan
    Achievement of objectives/milestones set out in the development plan
    Development of knowledge base and intellectual property

    2 year's procurement, supply chain experience

    Desired Skills:

    Excellent professional written and verbal communication skills
    Analytical thinker
    Decision Making
    Takes initiative
    Task driven with the ability to meet tight deadlines
    Organized and structured
    Ability to build and maintain relationships
    Excellent orientation
    Exceptional attention to detail and accuracy
    Financial acumen
    Ability to work well under pressure
    Problem solving skills
    Be open to feedback and constructive criticism of performance
    Desired Work Experience:

    2 to 5 years Admin Clerk
    Desired Qualification Level:

    Grade 12 / Matric

    Method of Application

    Interested and qualified? Go to Bidvest Bank on to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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