Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Aug 11, 2020
    Deadline: Aug 12, 2020
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Aspen has a proud heritage dating back more than 160 years and is committed to sustaining life and promoting healthcare through increasing access to its high quality affordable medicines and products. Aspen has a market capitalisation of approximately US$10 billion, is the largest pharmaceutical company listed on the JSE Limited (share code: APN) and rank...
    Read more about this company

     

    Accounts Payable Administrator

    Main Purpose of the Role
    To ensure the effective and timeous processing of COD, Expense Claims, 30- and 60-day accounts via EFT and cheques payments, to both internal and external clients. To ensure that all forex and reserve bank payments are paid correctly in terms of approvals framework, allocated correctly to minimize the risk of fraud, and to assist with ad hoc projects.

    Key Responsibilities:
    (The Primary Tasks, Functions And Deliverables Of The Role)

    • Request for creditors statements the 1st week of the month.
    • Request for all outstanding invoices and credit notes from supplier.
    • Request for outstanding purchase orders from business units.
    • Attach tax invoices to corresponding purchase orders for service-related expenses.
    • Attach tax invoices to corresponding purchase orders, quotation, delivery note and Procurement stamped approval for goods related expenses.
    • Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
    • Check tax invoice according to SARS compliance.
    • Check purchase order approval in accordance to Approval Framework.
    • Process tax invoice and submit for finalization.
    • Reconcile creditors account to the Creditors Ledger.
    • Select tax invoices and credit notes for payments.
    • Print payment advice and proof of payment and email to creditor.
    • Journal to be processed for correction of expense allocation.
    • Effective utilization of resources to keep processes cost effective.
    • All queries are followed up and resolved in the shortest possible timeframe within policy framework.
    • A professional attitude is displayed when responding to customers’ needs.
    • Approval obtained from relevant signatories.
    • Verify bank details with vendors by complying to EFT policy and procedures.
    • Ensure the recons are submitted for payment on the 10th of each month.
    • Copies gathered of tax invoice and NPS requisition relating to tax pack.
    • Ensure transactions are accurately recorded.
    • Check that the order is authorized and is in line with the Approvals framework
    • Check calculation of input VAT.
    • Analyze and maintain the GRNYIA report by verifying and clearing purchase order older than 3 months.
    • Analyze and maintain the Age Analysis report by verifying financial transactions 60 days and older.
    • In tray emptied daily.
    • Forex payment
    • Responsible for payment of Forex suppliers
    • Follow up Forex Supplier Payments to ensure efficient accurate service delivery and availability of pertinent information to relevant parties
    • Update & control ECA applications
    • Update e-forex platform on FNB online banking
       

    Requirements
    Skills and Competencies
    (The abilities that the individual needs in order to perform this role effectively)

    • Planning Skills
    • Time Management
    • Good interpersonal and communication skills (verbal & written)
    • Attention to Detail
    • Responsibility & Accountability
    • Ability to work under pressure
    • Customer / service orientated
    • Problem solving
    • Numerical Acumen
    • Interpersonal skills
    • Follow instructions and Procedures
    • Work well within team environment
    • Highly motivated, energetic, self-starter, proactive
       

    Education And Experience

    • Matric/ Grade 12
    • At least 2 years’ experience in Accounts Payable
    • Complex and large Creditors Reconciliation experience
    • Computer literate – strong in MS Excel
    • Experience in the pharmaceutical/FMCG industry is preferred

    Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 12 August 2020. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

    Method of Application

    Interested and qualified? Go to Aspen Pharma Group on aspen.mcidirecthire.com to apply

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at Aspen Pharma Group Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail