Buyers Admin at Pick n Pay Stores Limited

Job Advert Summary    

• To ensure that all admin received is completed timeously and accurately. Assist with the Clothing Buyers/Planners and Stores as required on any admin and master data queries.

Minimum Requirements    

• Matric/Grade12
• 1 -2 years Retail Experience
• Previous experience of an administrative capacity

Duties & Responsibilities    

• Sample/prototype management
  • Ensure all fits are set up and conducted aligned to the critical path
  • Ensure that all sample documentation is managed effectively - thereby ensuring that samples of all styles are available
  • at all times, on the correct rails
  • Manage the control of review samples
  • Request local and indirect seals timeously to ensure on time allocations and delivery to stores
• Administration and record keeping
  • Ensure that accurate records are kept of all lab dyes, print approvals for suppliers and updated on the 26 weeks
  • Ensure that buying related files including photographic record of ranges are controlled and managed.
• Stakeholder Management
  • Close working relationships with suppliers including regular standstills with the team regarding outstanding queries and delivery status
• In season trading
  • Assist in preparation of necessary samples and documentation for weekly departmental sales meetings.
• Marketing and Online sample Management
  • Ensure that product is passed on to online team on time with all relevant information completed as requested by the online team
  • Manage the control of marketing and online samples
• Article Creation and Master data management
  • Create clothing article and Pre-Pack articles from the Buyers Capture Sheet.
  • Change the Selling Price (Direct or DC) to ensure correct selling price is captured for stores.
  • Maintain Imports Data in SAP and Imports System.
  • Audit and maintain values to make sure the prices on the Source Document matches SAP.
  • Amend Article Indicators actioned on the system according to instructions from the Clothing Buyer/Planner.
  • Update article master data based on vendor/buyer/Planners requests.
  • Ensure data integrity for list/delist transactions are actioned in line with agreed SLA’s.
  • Amend the system when products change source of supply.
  • Extend articles to the DC and ensure data integrity for all DC listings.
  • Verify the Data input to ensure timeous and accurate capturing.
  • Respond and resolve all queries from business timeously.

Competencies    

• Attention to Detail
• Planning & Organizing
• Controls Quality & Standards
• Business Mindedness
• Customer Orientation
• Team Orientation
• Assertiveness
• Communication Skills

Additional Information    

• Competency-based interview to assess above requirements