Executive Assistant at Marsh

• Assist the Africa sales team in defining and executing sales excellence, through tangible and measurable interventions and aligned to global best practice.

Main Duties And Responsibilities

• Maintaining the MD Sales and sales leadership team; calendars, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
• Communicate with internal and external stakeholders telephonically, in person and in writing through the drafting of letters, memorandums, reports, and emails
• Coordinate travel and accommodation
• Facilitate logistical arrangements for weekly, monthly and quarterly meetings
• Provide administrative services and take minutes for various meetings when required
• Follow up and liaise with the relevant stakeholder’s direct reports on strategic and operational matters
• Receive guests and/or visitors for the Sales leadership team
• Assist in managing EXCO and Board Member communications and meetings
• Draw up relevant documents in preparation for meetings and engagements
• Run some personal errands and admin for the sales leadership team
• Assist with the preparation of Board Packs and various presentations
• Ensure that personal/staff files for the executives are up to date
• Ensure proper document management.
• Managing onboarding of new staff members.
• Act as an ambassador, gatekeeper and point of contact for the sales leadership team at all times, dealing with all matters efficiently, sensitivity and reliably
• Processing expenses for JHB based sales team on the oracle system accurately and timeously
• In addition to these typical duties, the Executive Assistant may perform other duties as assigned and required

Qualification And Experience Required

• Previous experience handling confidential information
• 8 -10 years’ relevant experience, preferably as an Executive Assistant to a senior executive of an established company
• Tertiary qualification, a degree would be advantageous
• Strong systems background
• Excellent MS Office, with advanced Excel
• Previous experience handling confidential information

Required Skills & Behavioural Competencies

• Excellent organizational, planning and time management skills - ability to handle many moving parts while maintaining high standards of excellence
• Demonstrate capacity to analyse complex situations and solve problems
• Great communicator with the ability to provide clear and effective written and verbal communication to the leadership team
• Detail-oriented and conscientious
• Ability to exercise discretion and confidentiality in handling sensitive matters
• Flexible and adaptable approach to work
• Proactive and have an enthusiastic approach to work
• Excited about our organizational culture
• Resilient and ability to remain calm under pressure
• Excellent report writing skills
• Very strong interpersonal skills

Preferred Personal Attributes

• Innovative and well organized
• Enthusiastic
• Self-Starter
• Initiator
• People orientated
• Self-disciplined
• Deadline driven
• Team player