Operations Accountant at Paycorp Holdings

The responsibilities of the position include:

Budget Management

• Assist with annual budget preparations for the Operations Department
• Assist Finance and stakeholders to prepare annual Capex budgets
• Submit final "preliminary" annual budgets to Warehouse & Distribution Manager
• Review all Operations Departments' monthly and YTD budget expenditure and rectify any discrepancies in conjunction with Finance - within SLA
• Discuss overspend on all GL accounts with respective Managers and agree plan of action to rectify, and report on all high overspend events

Spend Management

• Investigate / identify cost savings opportunities on a continuous basis - in conjunction with departmental cost centre owners
• Provide monthly overtime cost actual vs budget comparison with reasons / motivations from respective Managers / cost centre owners if overspend
• Provide monthly CAPEX actual spend vs budget report. Highlight discrepancies / overspend and submit action plan to rectify
• Approve all Capex spend in advance
• Prepare and submit new installations cost tracking spreadsheet, installation type average cost, and maintenance provision spreadsheet

Compliance

• Assist Operations Director and Procurement Manager to drive adherence / compliance to the Procurement Policy and Procedures
• Review and maintain SLA between Operations and Finance – annually
• Compile / review physical stock management and stock balancing procedures in conjunction with the Warehouse Manager and Inventory Management Specialist annually
• Assist Warehouse & Distribution Manager to review / update WHMOP regularly

Accounts Payable

• Pre-approve Operations Opex spend to your limit (budget provision)
• Sign off all Operations creditors' payments for accuracy (price, quantity, quality and PO) and legitimacy
• Adhere to all SLA requirements, especially w.r.t. submissions for payment, etc.
• Resolve all long outstanding payment queries in conjunction with Finance timeously

Inventory Management

• Assist Inventory Management Specialist to plan, prepare and execute monthly stock counting requirements unfailingly
• Investigate material stock counting discrepancies (surpluses & shortages) and record reasons
• Agree, capture and accept discrepancies on Inventory Management System (adjustments)
• Submit full stock reconciliation (100%) to Operations Director for sign-off
• Submit fully signed off stock reconciliation to Finance monthly
• Ensure all spares receipts are captured timeously
• Assist Warehouse & Distribution Manager and Logistics Manager to reconcile physical ATM stock per serial number and submit to Finance – monthly

Tool of Trade

• Manage entire Paycorp Fleet
• Formulate processes and procedures
• Manage fines process
• Manage Stannic card on-boarding and off-boarding
• Manage Stannic billing
• Manage Vodacom and MTN company contract
• Field Service Administration
• Analyise  spend vs budget and raise areas of concern with relevant Manager, escalating when necessary

In order to be considered for the position, the following requirements must be met:

• Matric
• Completed financial Degree
• Min 2 to 4 years’ experience in an Accountant role
• Budgeting experience will be an advantage
• Warehouse and Stock Management experience will be an advantage
• Must be proficient in MS Office especially Advanced Excel
• Financial systems experience, preferably with Inventory Management

Behavioral Competencies:

• Planning & Organising
• Communication & Impact
• Customer Focus
• Problem-solving
• Initiating Action
• Contributing to Team Success
• Coping with stress / change
• Work Standards
• Passion & Attitude
• Continuous Learning
• Industry and Business Knowledge
• Driving for Results
• Adaptability