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  • Posted: Jul 9, 2020
    Deadline: Not specified
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    The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific and technology research, development and implementation organisations in Africa. Constituted by an Act of Parliament in 1945 as a science council, the CSIR undertakes directed and multidisciplinary research, technological innovation as well as industrial and scientific...
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    Project Administrator

    About The Job

    The CSIR has a vacancy for a Project Administrator in the Functional Building Infrastructure impact area within the Smart Places cluster . The incumbent will be responsible to provide administrative and donor grant management support according to applicable project management framework in support of the effective and efficient delivery of projects . The position is based in Pretoria.

    Key Responsibilities

    • Route proposals, tenders, contracts, independent contractors/ sub consultancies and memorandum of understanding agreements etc. ensuring timeous and correct approvals;
    • Prepare project and contract registration forms and project schedules;
    • Create a project start up file and update accordingly until close out;
    • Ensure compliance with grant registration processes and administrative grant conditions
    • Vet suppliers for compliance with grant conditions;
    • Administration of student records;
    • Assist the project manager with the administrative aspects required to establish, implement and maintain project controls;
    • Prepare reports for donor organisation in required format;
    • Assist with grant management function;
    • Prepare audit documents for donor funded projects;
    • Collect documentation required for compliance to project control standards and procedures;
    • Participate in line project office meetings by capturing actions and resolutions and provide required information for decision making;
    • Assist with the calculation of income to be declared and running costs against timesheet bookings by monitoring the financial dashboard system;
    • Highlight red flags (e.g. incorrect booking) and inform the project lead and/or other relevant stakeholders;
    • Review and update the project budget forecast and submit to the project leader for verification;
    • Update sales register monthly and highlight variances (e.g. sales shortfall) and inform the project leader;
    • Update the sales pipeline with input from project leader and/or other relevant stakeholders;
    • Obtain project status feedback and record in relevant status document;
    • Provide inputs requested to and prepare documentation required by relevant programme governance committees;
    • Perform continuous quality checks and report anomalies to the Project Manager;
    • Assist the project manager, quality manager and configuration manager to capture project configuration data and documentation into appropriate configuration / document management system;
    • Assist the Project Manager with administrative tasks for project close out;
    • Facilitate project documentation and ensure compliance with project management, business frameworks and CSIR quality standards ;
    • Assist with office management including meeting and event management, travel bookings and drafting agenda/minute-taking;
    • Ensure that the office is in a position to function effectively on a day-to-day basis;
    • Support good contact with senior stakeholders internally and externally;
    • Prepare expense reconciliations.
       

    Qualifications, Skills And Experience

    • A National Diploma or formal project management with at least two years project administration experience within a project/programme management environment assisting in the coordination of multiple projects;
    • Proficient in Microsoft Project or similar software;
    • Experience in management of donor funded projects
    • Good numerical skills;
    • Attention to detail.

    Method of Application

  • Send your application

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