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  • Posted: Jul 28, 2021
    Deadline: Not specified
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  • Keystone Project Recruitment, a comprehensive recruitment service to the industry ensuring that both the client and candidate needs are realized. Keystone Project Recruitment, through its experience in the project environment, is able to provide both contract and permanent professional personnel to its clients. Keystone Project Recruitment incorporated Chapl...
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    Project Administrator

    Job Description

    Main Purpose of the Role:

    • Administration of the SharePoint project web and workspace.
    • Good report writing skills.
    • Communication and teamwork.
    • Ensure monthly reporting deadlines are met.
    • Distribute minutes of meetings within forty-eight hours after the meeting.

    Key Responsibilities and Accountabilities:

    • Assist Project Director in the organisation and management of the daily activities of he project office and ensure efficient flow of information and
    • Full secretarial and administrative support to Project
    • Perform administrative tasks in accordance with Project Director’s directive
    • Ensure project clerical activities are performed efficiently and in accordance with Wood policies and
    • Assist in development  of the  project file  and directory
    • Initiate request to IT to set up project Microsoft Outlook public e-mail
    • Initiate request to IT to set up project Microsoft Outlook project calendar to track project meetings and
    • Assist in initial set-up of  project  SharePoint  site  and  provide  individual  user  access  rights to project team
    • Responsible for publishing certain project documentation on
    • Assist with updating and maintaining
    • Assist in the development of the project function and contact Main and issue the project function and contact list for the life of the project.
    • Assist in the development of the project document distribution matrix. Maintain and issue the project document distribution matrix for the life of the project.
    • Assist in the development of project organisational. Maintain and issue the project organisational charts for the life of the project.
    • Assist the Project Director in the development of project identification and numbering
    • Ensure distribution and filing of outgoing correspondence in accordance with PMP.
    • Perform document and report production in accordance with PMP and Wood
    • Ensure that activities such as project meetings, liaisons with clients, contractors, field office staff and others and project social functions are organised as per Project Directors
    • Provide administrative assistance to in-house client
    • Attend and record minutes at required project
    • If required, ensure travel, accommodation, passports, permits and other project related arrangements
    • If required, assist with mobilisation and demobilisation of field
    • Ensure communication of administrative issues to the project team for the duration of the
    • Maintain project records for archiving and ensure that any activities related to archiving are started in a timely manner and
    • Ensure records that are not archived are disposed of
    • Co-ordinate key monthly report reminders, follow up on submissions, pull together draft reports for management review and issue monthly
    • Assist in production and issue of project specific
    • Work on  either  a  single  major  project  or  a  number  of  smaller  projects  in  support  of  the   project manager and project
    • Preparation, formatting and distribution of minutes, spreadsheets, presentations, organisation charts, correspondence and reports (including final study report and closeout reports).
    • Assist with the preparation and formatting of project proposals, tenders and clarifications to
    • Assist with and co-ordinate information gathering exercises for projects, adjudications, arbitrations and court

    Qualifications:

    ·       Secretarial / office management diploma / qualification

    Desirable:

    ·       Tertiary qualification

    Knowledge, skills and experience:

    ·       10+ years relevant project experience considered essential to meet the demands of this position.

    Method of Application

    Interested and qualified? Go to KPR (Pty) LTD on www.executiveplacements.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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