Receptionist at Exigent

Description

• Exigent is transforming the way legal services are offered by leveraging the power of technology and data that’s locked in contracts and processes. But the data is the cornerstone; it is the people of Exigent that bring this vision to life. We combine the best of tech with the smartest legal and financial brains to cultivate a revolution in the legal industry. Intelligent thinking underpins all our solutions — from contract management to business analytics tools and legal services.
• Come and learn more about the Exigent family and how we are re-imagining, transforming and revolutionizing the legal industry through technology, AI and data https://www.exigent-group.com/
• Here is your chance to be part of the ultimate and ever evolving E3 team, the team that works closely with internal key stakeholders and contribute to the efficiency of our organisation. This opportunity is for the organised and sort after candidate that is great at multi-tasking and this timely support will make a huge difference, basically, you have to be Work to WOW. And you must be eager to learn and of course have fun because no two days are the same.

Responsibilities

• Reception
• Management of reception personnel
• Meeting setup
• Meeting room phone assistance
• Switchboard cover

PA support

• Dealing with correspondence and phone calls
• Booking and arranging travel, transport and accommodation as and when needed
• Liaising with staff and clients on Directors behalf as and when needed
• Typing, compiling and preparing reports, presentations and correspondence
• Managing diaries and organising meetings and appointments

Business support

• SSI score
• Meeting preparation
• Admin and printing support
• Accommodation and client reservations as required
• Travel support
• Visa application support
• Demo meeting scheduling
• Awareness campaigns
• Manage staff list and next of kin spreadsheet
• Health and safety including first aiders and fire marshals
• Post Office mail collections/ mail to be sent
• Courier support

Asset register

• Supporting finance by capturing new assets on the asset register as instructed
• Suppliers and stock
• PO process on Rubberstamp
• Managing and liaising with suppliers
• Order of groceries and cleaning supplies

Requirements

• 3 years experience in a similar position
• Experience in Legal Industry
• Excellent command of MS Suite
• Professional persona
• Discreet and trustworthy
• Strong management and people skills
• Strong negotiation skills
• Highly confident and excellent interpersonal and communication skills (oral and written)
• Excellent time management skills, deadline and target driven
• Proven track record in delivering excellent client service
• Willingness to adapt to changing business requirements
• Responsible with a strong work ethic

Benefits

• Global organisation and client base with plenty of growth opportunities. Great learning and knowledge imparted. Positive and energetic environment.
• Should you apply and not be contacted within 2 weeks please note that your application was unsuccessful. We do however encourage you to continue to apply for future opportunities, as we are an ever growing and evolving company.