Vensters Coordinator at Stellenbosch University

About the job

Duties/Pligte

• Overseeing the budget and administering the financial processes and implementing policies needed for workshops and other events (e.g. invoicing, payments, procurement and liaising with service providers);

• Recruiting student leaders (Connect Committee);

• Overseeing the coordinating of Vensters: implementing and executing the event (e.g. venues, security, general logistics);

• Managing challenges and crises;

• Continuously liaising with the CSC, the Connect Committee and external parties such as SU Woordfees, the municipality and campus security;

• Building positive relationships within the team and with external parties;

• Developing leadership, supervising leaders, and providing them with guidance and mentorship;

• Being available for interaction and consultation with students;

• Providing support in the development, training and facilitation of group discussions; workshops and training sessions;

• Providing support in the development of appropriate interventions;

• Handling relevant enquiries made in person, by e-mail or telephonically;

• Administrative and general ad hoc tasks as required.

• Toesighouding oor die begroting en die administrasie van die finansiële prosesse en implementeringsbeleide wat nodig is vir werksessies en ander geleenthede (bv. fakturering, betalings, aanskaffing en skakeling met diensverskaffers);

• Werwing van studenteleiers (Connect-komitee);

• Toesighouding oor die koördinering van Vensters: implementering en uitvoering van die geleentheid (bv. plekke, sekuriteit, algemene logistiek);

• Bestuur uitdagings en krisisse;

• Deurlopende skakeling met die SSG, die Connect-komitee en eksterne partye, soos die US Woordfees, die munisipaliteit en kampussekuriteit;

• Bou positiewe verhoudings in die span en met eksterne partye;

• Ontwikkel leierskap, hou toesig oor leiers, en voorsien hulle van voorligting en mentorskap;

• Wees beskikbaar vir interaksie en konsultasie met studente;

• Bied steun in die ontwikkeling, opleiding en fasilitering van groepsbesprekings, werksessies en opleidingssessies;

• Bied steun aan die ontwikkeling van toepaslike ingrypings;

• Hanteer navrae wat in persoon, per e-pos of telefonies gedoen word;

• Administratiewe en algemene ad hoc-take soos nodig.

Job Requirements/Pos Vereistes

• A Bachelor's degree;

• At least two years' proven experience with events management in a higher education environment;

• At least two years' experience of organising an event attracting a crowd over one thousand people;

• Knowledge of legislation guiding a mass event;

• At least two years' experience in drafting and managing a budget.

• 'n Baccalaureus-graad;

• Minstens twee jaar se bewese ervaring van geleentheidsbestuur in 'n hoër-onderwys-omgewing;

• Minstens twee jaar se ervaring van die organisering van geleenthede wat 'n skarevan meer as 'n duisend mense lok;

• Kennis van die wetgewing waardeur massageleenthede gerig word;

• Minstens twee jaar se ervaring in die opstel en bestuur van 'n begroting.