Studio Traffic Manager at THINKLAB Group

Job description

Key accountabilities include:

Scheduling/Traffic

• Manage the project schedule. Communicate what work needs to be performed, which resources will perform the work and the timeframes in which that work needs to be performed.
• Project manage each job thereby ensuring smooth workflow within the Studio. Supervising, coordinating and ensuring that all aspects of the project management (from initiation to release) are executed on a timely and orderly manner. An canditate with Agile Project management experience would fit right in.
• Lead daily stand up meetings and collaborate with managers to assign and maintain project status.
• Work closely with the studio’s creative leadership to balance workloads and establish appropriate timelines on projects.
• Improve the traffic system and project management process, keeping the parts that work well and suggesting ways to do it better.

Finances

• Managing various studio budgets, such as expenditure for equipment, stationery, food and entertainment.
• Monthly cashflow and forecasting (alongside Director).
• Drafting fee proposals and invoicing.
• Followup and chase payments.
• Payroll (in accordance with accountant).
• Debit and Credit management.

Office Management

• Studio admin responsibilities.
• Responsible for making sure the studio has the right supplies in place, office equipment is operational (including IT equipment), and the office is clean and ready for use.
• Manage the relationship with vendors regarding office maintenance.

General

• Provides general admin support to director (diary management, travels).
• Coordinate meetings (agenda, notes)
• Acts as first point of contact for visitors visiting studio.
• In charge of office cultural events (employee appreciation days, holiday parties, happy hours, etc.).

Requirements

• Minimum 1-3 years of Traffic / Project Manager experience.
• Understanding of SCRUM.
• Must have the ability to create schedules and prioritize workload.
• Detail-oriented and able to multitask and prioritize requests from team members. Well organized, with an interest in promoting process improvements.
• Ability to maintain a cool head under pressure, to adjust to constant changes and to handle multiple tasks.
• Proactive problem-solver with strong communication and writing skills.
• Energetic, motivated and positive team player who enjoys working across various teams.
• High proficiency in MS applications. Knowledge of Sage Pastel online and an Agile program will be a bonus.