CASHBOOK CLERK at Ascendis Health

Job description

JOB OBJECTIVE:

• Ensure all cashbooks are up to date
• Ensure all bank recons balance with bank statements
• Ensure allocations to GL accounts are accurate and correct
• Ensure all payments are loaded weekly on various bank profiles - Standard Bank, Nedbank, FNB and ABSA respectively

TASK DESCRIPTION:

• Load all payments received from creditors on the bank - this is done weekly
• Print all bank statements daily for various cashbooks
• Daily cashbook processing for all current accounts
• Monthly cashbook processing for all call accounts, credit cards, fleet cards and petty cash
• Daily and monthly bank recons balancing to the cashbook and bank statement
• Payment allocations for AP & AR once the cashbook is done and the bank recon balances
• Filing of recons and statements
• Assist with audit queries - both internal and external audit
• Maintain petty cash and petty cash recons
• Arrange for banking of large cash payments received from customers
• Complete all bank forms and bank admin including changes of signatories and new applications for cards or accounts
• Add and amend any new beneficiaries on the bank and update the Masterfile

EDUCATION & SKILLS:

• Grade 12
• Up to 5 years working experience in function
• Computer knowledge - Word, Excel, Outlook
• Sage knowledge
• Knowledge of bank systems
• Communication internally and externally
• Time management skills
• Verbal & written communication skills

KEY PERFORMANCE AREAS:

• Ensure all cashbooks are up to date
• Ensure all bank recons balance with bank statements
• Ensure allocations to GL accounts are accurate and correct
• Ensure all payments are loaded weekly on various bank profiles - Standard Bank, Nedbank, FNB and ABSA respectively
• The personal development goal is unique to the employee's development aspirations

KEY PERFORMANCE INDICATORS:

• Ensure all cashbooks are up to date
• Daily cashbook processing for all current accounts
• Filing of recons and statements
• Keeping a neat and practical filing system
• Ensure all bank recons balance with bank statements
• Monthly cashbook processing for all call accounts, credit cards, fleet cards and petty cash
• Daily and monthly bank recons balancing to the cashbook and bank statement
• All recons are treated in accordance to internal and external audit controls
• Bank control accounts to be cleared at month-end
• Ensure allocations to GL accounts are accurate and correct
• Payment allocations for AP once the cashbook is done and the bank recon balances
• Daily allocations of Payments and receipts from source document according to bank reference
• Allocations to Unallocated deposits should be investigated and cleared on a weekly basis
• Assist with audit queries - both internal and external audit
• Ensure all payments are loaded weekly on various bank profiles - Standard Bank, Nedbank, FNB and ABSA respectively
• Load all payments received from creditors on the bank - this is done weekly and should be according to deadlines
• Add and amend any new beneficiaries on the bank and update the Masterfile in accordance to KPMG internal control standards
• Ensure payments are signed off and all paperwork added in accordance to internal and external audit controls