Accounts Payable Manager at United Pharmaceutical Distributors (UPD)

Job description

Overview:

We are looking to appoint a permanent Creditors Manager who will be responsible for management of our Accounts Payable Department. This role will be based in Lea Glen, Roodepoort.

JOB PURPOSE

The purpose of the Creditors manager role is to protect accounts payable by establishing a basis for controlling the payments terms and maximising the cash position of the business. This role is responsible for disseminating information to management, hiring and managing personnel, and working with the buying and operation function areas, assisting in formulating strategies to minimize risk of claims, maximize payment terms and settlement discounts, contributing to improved profit and favourable net working capital position. Engagement with external suppliers includes manufacturers, distributors, legal agencies, external trade groups, competitors, and exporters. The Creditors manager ensures all roles are covered and governance in maintained in Trade liability .

JOB DESCRIPTION

• Managing a set or several portfolios of supplier accounts.
• Properly assessing risk by utilizing financial skills and working capital tools (financial statement analysis, payment simulators, optimising settlement discounts and offsets) when reviewing existing vendor accounts and negotiating new accounts.
• Manages, and develops creditor’s department personnel in the proper handling of claims, disputes, vendor application, and deduction functions.
• Provides training and direction of personnel when necessary
• Participates in the formulation and development of creditor’s and claims policies and procedures. Interprets approved policies to all concerned and assures conformity to these policies.
• Co-ordinates flow of information with buying management and other relevant functions of business, e.g. operations in order to minimize claims risk, maximize payment terms, increase profits through settlement discounts.
• Prepare and present required monthly reports for “marginal” accounts, accounts payable analysis, and financial statement analysis using various internal and external sources of information.
• Evaluates the pay ability of distressed vendor exposures or exceeded credit limits and determines the appropriate course of action.
• Manages by KPIs strict deliverables in respect of Claims ageing, matching of invoices to goods receipted, cash restrictions and creditors days.
• Manages the ageing of unmatched invoices to goods receipt within set parameters
• Makes the decision if and when to write off an uncollectable claims within authority matrix.
• Determines if and when to escalate an uncollectable claim to other departments for strengthening collection position and set-up meeting with Distributor and Manufacturer with other stakeholders to resolve.
• Review and evaluation of subordinates
• The hiring of qualified personnel to fit the current and growing needs of the department
• Develop departmental teamwork by having monthly team meetings and one-on-one sessions with personnel as needed.
• Supplier visits to maintain goodwill and to obtain information and ensure good trading practice.
• Makes decisions if and when to withhold trade payments to suppliers depending on the circumstances.
• The credit manager will allow a separation of responsibilities so there is no conflict of interest regarding the supplier.
• Responsible for setting the cash flow reserve and ensuring accurate forecasting of cash requirements.
• The Creditors manager is responsible and accountable for all sensitive and confidential information (Vendor master data).

EXPERIENCE AND EDUCATION

• A Financial Degree (or equivalent) is minimum requirement
• At least 5 years experience in accounts payable supervision and 3 years AP management in high volume FMCG / Wholesale will be advantageous
• Formal training in situational leadership & emotional intelligence is advantageous
• Advanced use of MS Office (Excel & word)
• SAP

KNOWLEDGE

• Accounts payable management and Analytical skills
• Interpersonal and leadership skills
• Legislation : NCA, CA, CPA and other relevant legislation & standards
• Strong achievement focus i.e. high energy levels and commitment to end results
• Excellent communication skills with demonstrated clarity in both spoken and written words
• Strong analytical and judgement skills (ability to take data and support logical, pragmatic and structured decisions)
• Intuitive, Investigative and audit skills
• Cash forecast, optimisations and improvement of cash cycles and working capital
• Proactive results-driven individual with track record of success
• Ability to manage a national accounts payable portfolio and deliver to defined KPI’s and scorecards
• Responsible & accountable for sensitive and confidential information and data.

COMPETENCIES

• Leading and Supervising
• Delivering results and meeting customer expectations
• Analysing
• Planning and organising
• Following instructions and procedures

We regret that not all applicants will be interviewed. Should you not hear from us within 2 weeks, please consider your application unsuccessful.