Jobs at Aspen Pharma Group

OBJECTIVE OF ROLE

• To effectively manage the movement of materials and scheduling of finished goods in the pharmaceutical manufacturing environment in accordance with the demand requirements, ensuring optimal inventory levels, timely deliveries, and necessary compliance with industry regulations and standards. Making use of strong analytical and organizational skills to streamline supply chain processes, minimize costs, and support production efficiency while maintaining quality standards.

KEY RESPONSIBILITIES

Demand Planning

• Review and verify demand forecast downloaded in ERP system.
• Review Inventory level projection file (ILP) and Recommended Order lists. 

Supply Planning 

• Monthly sales and operation process.
• Reschedule backlogs daily and prioritise and expedite as needed.
• Long-term planning (6months +). Identifying capacity constraints.
• Firming of orders on ERP as per demand forecast, obtain authorization as per the approvals framework and distribute to suppliers.
• Regular follow up with suppliers on open order status.
• Demand Forecasts verified and shared with suppliers.
• Manage all supply related activities for site changes.

 Reporting and performance management 

• Stock-out reports – Perform stock out analysis.
• Vendor Performance Management - compile quarterly reports.
• OTIF reports – maintenance and distribution.
• Compile and update monthly and quarterly sales forecast reports.
• Maintain tracker for non-conforming stock investigations and claims.
• Maintain obsolescent stock report.
• Report on budgeted, planned and actuals sales.

 Logistics Planning 

• Plan shipments on weekly basis based on sales plan to achieve OTIF.
• Liaise with manufacturing sites, logistics service providers to ensure documentation is available and is processed with shipments.
• Track shipments including raw material shipments (Toll).
• Identify any risks to delivery of our orders.
• Coordinate actions emanating from the project's meetings.

Planning & procedures 

• Oversee work / serve as a lead technical expert in a complex area/project.

Asset/ Resource coordination

• Provide input into required changes in resources to enable achievement of own objectives.
• Determine resource needs of own area of work; request and allocate required assets and resources for the fulfilment of work objectives.

 Technical expertise 

• Optimise current processes; identify gaps in current policies / procedures.
• Propose changes or improvements to management on processes, tools, techniques, and products.
• Provide technical advice for issues experienced by internal stakeholders.

 Accountability & Decision Rights 

• Apply advanced and mastered knowledge of concepts, methods, terminology, codes, quality standards and specialised job requirements.
• Provide updates to management regarding team or operational performance, work progress and quality.
• Serve as a technical advisor to management to resolve the most complex technical challenges and handling escalated issues as a lead technical expert.
• Escalate out-of-policy matters.

Independent decisions relating to:

Non-routine issues.

• Correction and/ or containment of errors of significant impact (financial loss, customer business, materials and/ or equipment downtime).
• Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks.

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• National Diploma in Logistics or Supply Chain Management 

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 6+ years' experience
• Production planning
• Sound understanding and knowledge of MRP/ MPS logic

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Interrogating Information
• Making Decisions
• Planning and Organising
• Meeting Deadlines
• Customer Awareness

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OBJECTIVE OF ROLE 

• The Project Manager in the Supply Chain Division will oversee and coordinate various supply chain projects to ensure timely delivery, cost-efficiency, and adherence to regulatory standards. This role requires strong project management skills, a deep understanding of supply chain processes, new product launch processes and the ability to collaborate with cross-functional teams.

KEY RESPONSIBILITIES 

Project Management

• Lead and manage supply chain projects from initiation to completion, ensuring they meet business objectives and regulatory requirements.
• Develop detailed project plans, including timelines, budgets, resources, and risk management strategies.
• Coordinate with internal departments (e.g., procurement, manufacturing, logistics, quality assurance) to ensure seamless project execution.
• Monitor project progress, identify potential issues, and implement corrective actions to keep projects on track.
• Communicate project status, updates, and key milestones to stakeholders and senior management.
• Analyze supply chain processes to identify opportunities for improvement and implement best practices.
• Ensure compliance with industry regulations, company policies, and quality standards.
• Prepare and present project reports, performance metrics, and post-project evaluations.
• Manage relationships with external partners, suppliers, and vendors to optimize supply chain operations.
• Foster a collaborative and proactive project management culture within the team.

Stakeholder Engagement 

• Build and maintain strong relationships with internal and external stakeholders, including suppliers, partners, and regulatory agencies.
• Collaborate with commercial teams to align supply chain strategies with business goals and market demands.
• Act as a point of contact for supply chain-related inquiries and issues.

Compliance and Quality Assurance

• Ensure all supply chain activities comply with relevant regulatory requirements and quality standards.
• Implement and monitor compliance programs to uphold the highest standards of quality and safety.

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field. A Master’s degree or PMP certification is a plus.

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Minimum of 5 years of experience in project management within the supply chain or pharmaceutical industry.
• Proven track record of successfully managing complex projects with multiple stakeholders.
• Strong understanding of supply chain principles, practices, and technologies.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Ability to work under pressure and meet tight deadlines.
• Exceptional communication and interpersonal skills.
• Knowledge of regulatory requirements in the pharmaceutical industry is highly desirable.

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Excellent problem-solving capability
• Strong understanding of project management
• Skills to effectively resolve conflicts in a team environment and with non-Aspen entities
• Strong leadership skill to guide business decision making considering service, cost and cash.
• Ability implement and streamline process to support the supply chain.
• Ability to implement performance monitoring, tracking and improvement
• Performance driven and solution orientated
• Strong analytical and numerical skills a must
• Strong technical skill in MS Office, especially excel
• Highly collaborative, flexible and attention to detail
• Excellent communication skills with the ability to liaise across all levels, excellent cross function and collaboration skills required
• The motivation and ability to create, implement and drive new processes is essential. Ability to influence and drive cross functional deliveries
• Proven accountability and success with multiple tight deadline deliverables
• End to end understanding of Supply Chain operations in Plan, Source, Make and Deliver.
• Deep understanding of S&OP and particularly supply planning contribution, key KPI and parameters.
• Strong understanding of new product launch process within Supply Chain
• Effective oral and written skills to communicate technical and non-technical issues to various levels of management.
• Flexibility to adapt to a fast moving and international environment
• Excellent interpersonal skills and a high degree of customer focus
• Proactive approach, action oriented with the ability to solve problems and set priorities
• Strategic Thinking: Ability to see the big picture and align projects with business goals.
• Leadership: Capable of leading cross-functional teams and driving project success.
• Detail-Oriented: Strong attention to detail to ensure project deliverables meet high standards.
• Adaptability: Flexibility to adapt to changing priorities and business needs.
• Problem-Solving: Proactive approach to identifying issues and implementing solutions

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OBJECTIVE OF ROLE:

• The purpose of the Reporting & Optimisation Specialist (Supply Chain) is to leverage data analytics and business intelligence techniques to provide actionable insights that enhance supply chain processes. This position aims to support the supply chain team by analyzing and creating data reports related to procurement, sourcing, inventory management, logistics, and supply. The Reporting & Optimisation Specialist (Supply Chain) works to ensure that supply chain activities align with business goals, cost-saving initiatives, and customer satisfaction standards.

KEY RESPONSIBILITIES:

Data gathering, analytics, collaboration and continuous improvement:

• Develop and implement comprehensive reporting frameworks to monitor supply chain performance across the entire supply chain.
• Collaborate with IT and data analytics teams to enhance reporting tools and systems.
• Data Collection and Integration: Gathering data from various sources within the supply chain, including ERP systems, logistics databases, and other sources like sales data and trends and financial data.
• Data Cleaning and Validation: Ensuring data quality by identifying and rectifying errors, inconsistencies, and missing information in datasets.
• Reporting and Visualization: Presenting findings and insights to stakeholders through clear and actionable reports, dashboards, and data visualizations. This facilitates decision-making and strategic planning within the organization.
• Ensure that requirements are captured accurately, documented and signed off prior to implementation of new development or changes to existing reporting.

Data reporting:

• Creation of Demand Forecasting Reports integrated through planning systems
• Creation of Inventory monitoring tools within the Supply Chain
• Creation of Dashboards for Supply Chain KPI’s and maintenance of existing Dashboards
• Creation and maintenance of Data Visualisation Dashboards for ease of business management across the Supply Chain

Compliance and Risk Management:

• Risk Assessment Reports: Identification and assessment of risks within the supply chain, along with logical mitigation strategies.
• Compliance Reports: Ensuring supply chain practices adhere to relevant regulations and standards.
• ERP Systems: Utilization of ERP systems (e.g., SAP, Oracle) for data collection and reporting.
• Database Management: Efficient management and extraction of data from databases (e.g., SQL, NoSQL).

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• Bachelor of Science/Technology degree in a quantitative field (Mathematics, Statistics, Engineering)

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• SAPICS/ASCM/CIPS certifications advantageous (e.g. CPIM)
• 3-5 years of experience in a data scientist/analyst role, preference in a multinational office
• Experience with data visualisation tools to develop BI dashboards (e.g. Power BI or Tableau)
• Strong statistical analysis skills
• Strong ERP system skills (e.g. SAP), including advanced proficiency with Excel modelling required.
• Pharmaceutical experience preferred; if no pharma experience must have FMCG, chemical manufacturing and or related industry experience. 

SOFT SKILLS AND COMPETENCY REQUIREMENTS

Data Analytics:

• Experience with statistical analysis and predictive modelling.
• Experience with data visualization tools (e.g., Tableau, Power BI)
• Skills for database querying and management 

Business Intelligence:

• Ability to translate complex data into actionable insights
• Understanding of BI tools and methodologies
• Experience in creating dashboards and reports for decision-making 

Supply Chain Knowledge:

• Comprehensive understanding of end-to-end supply chain processes
• Familiarity with procurement, sourcing, inventory management, and planning
• Knowledge of supply chain optimization techniques and best practices 

Technical Skills:

• Capability to develop and use optimization models.
• Experience with ERP systems and supply chain management software

Problem-Solving:

• Analytical mindset with strong critical thinking abilities
• Capacity to identify inefficiencies and propose innovative solutions
• Ability to balance multiple variables in complex scenarios 

Communication:

• Excellent verbal and written communication skills
• Ability to present technical information to non-technical audiences

Collaboration:

• Strong interpersonal skills for cross-functional teamwork
• Ability to work effectively with diverse stakeholders

Business Acumen:

• Understanding of business goals and financial implications
• Ability to align supply chain strategies with overall business objectives

Continuous Improvement:

• Creative mindset to develop innovative solutions for supply chain challenges.

Attention to Detail:

• High level of accuracy in data analysis and reporting
• Meticulous approach to quality control and data integrity
• Ability to manage and prioritize multiple tasks effectively 

Adaptability:

• Flexibility to work in a fast-paced, changing environment
• Openness to new ideas and approaches in supply chain management
• Ability to quickly learn and apply new technologies and methodologies   

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Strategic Thinking: Ability to see the big picture and align reports with business goals.
• Leadership: Capable of working with cross-functional teams and driving reports and deliverables to success.
• Detail-Oriented: Strong attention to detail to ensure report deliverables meet high standards and are sustainable.
• Adaptability: Flexibility to adapt to changing priorities and business needs.
• Problem-Solving: Proactive approach to identifying issues and implementing solutions.