Accounts Payable Clerk - Port Elizabeth at Aspen Pharma Group

• Provide day to day processing of accounts payable transactions for payment authorisation.
• Provide administrative and general operations support, filing, report preparation and query-handling services.

Accounts Payable Administration

• Receive, review, and verify invoices
• Sort, code and match invoices and capture for payment in accordance with approvals framework
• Ensure payment terms are strictly adhered to.
• Prepare payment requests and pay run schedules for approval.
• Reconcile creditor accounts and accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Forward remittance advice to suppliers.
• Track expenses and prepare expense reports.
• Assist with month-end closing and file all supporting documents.

Query Resolution

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.
• Investigate and resolve invoice discrepancies and queries.
• Check and confirm banking details with creditors.
• Provide supporting documentation for audits.

Operations Support

• Work within policies and procedures.
• Plan and prioritise own daily and weekly tasks.
• Provide information on resource requirements for work objectives.
• Check own work for accuracy.
• Use and report on the use of assets / resources within area of responsibility, in line with standard procedures.
• Assist in gathering and capturing information for reporting.
• Compile standardised reports and consolidate documents.
• Communicate with employees and management, to assist and convey information.
• Provide general office / administrative support.

Skills Required

Background/experience

• 1 to 3 years’ experience in a financial administration environment.
• Experience working with accounts payable.
• 2-year diploma in a financial / administration field.

Specific job skills

• Computer literacy

Competencies

• Taking Action
• Meeting Deadlines
• Finalising Outputs
• Capturing Facts