Debtors Administrator Allocations at AECI Limited

• AECI Plant Health is looking for a detail-oriented and customer-focused Debtors Administrator: Allocations to join our Finance team. This role is responsible for the accurate allocation of receipts, maintenance of reconciled debtor accounts, and support of critical accounts receivable processes, particularly for Co-Op and Distributor accounts.
• If you have a passion for accuracy, enjoy working with numbers, and thrive in a fast-paced environment, we would like to hear from you.

Key Responsibilities

Accounts Receivable & Allocations

• Process and allocate all receipts within the Accounts Receivable module.
• Ensure payments are accurately allocated against the correct customer accounts and invoices.
• Reconcile Co-Op and Distributor accounts to maintain financial accuracy.
• Execute EDI processes for relevant Co-Op accounts.
• Conduct credit vetting when required.
• Assist with the maintenance and updating of customer account information.

New Account Administration (Back-Up Function)

• Process credit applications and open new accounts in Syspro.
• Manage requests for Co-Op sub-accounts and COD accounts.
• Collect and verify documentation required for credit assessments.
• Support the annual review of customer credit limits.

Finance Administration

• Respond professionally to customer and Crop Advisor queries.
• Escalate debtor-related concerns to Management where necessary.
• Assist with the preparation, distribution, and reconciliation of invoices and statements.
• Support month-end activities and ensure compliance with internal controls.
• Participate in internal and external audit processes.
• Provide back-up support to other Debtors Administrators as required.

SHEQ Compliance

• Adhere to all SHEQ policies and procedures.
• Report non-conformances and assist in implementing corrective actions.
• Support audit requirements and document control processes.

Additional Duties

• Maintain debtor master data and support debt collection activities.
• Apply effective problem-solving techniques to financial and customer account issues.
• Prioritise workloads to meet deadlines and business requirements.
• Perform reasonable ad hoc duties as required.

Minimum Requirements

Qualifications

• Grade 12 (Matric).
• Relevant tertiary qualification or diploma in Credit Management, Finance, or a related field.
• Certificate in Basic Accounting will be advantageous.

Experience

• 2 - 3 years' experience in a financial environment as a Debtors Administrator or Debtors Clerk.
• Experience working with Co-Op accounts will be advantageous.
• Experience using Syspro is essential

Technical Skills

• Proficient in Microsoft Office.
• Strong Syspro experience.
• Knowledge of basic accounting and FICA requirements will be advantageous.

Competencies

• Exceptional attention to detail and accuracy.
• Strong analytical and reconciliation skills.
• Effective problem-solving ability.
• Ability to work under pressure and meet strict deadlines.
• Strong customer service orientation.
• Excellent verbal and written communication skills.
• High levels of integrity and professionalism.
• Strong planning, organisational, and teamwork skills.