Debtors Administrator x2 at AECI Limited

Job Description

Purpose of the job

• To ensure accurate and timeous allocation of incoming payments to customer accounts.
• To maintain accurate and reconciled debtor accounts, specifically Co-op and Distributor accounts.
• To assist in the administration of account applications and credit limits.
• To support the business through effective financial administration, reconciliation, and data management processes.

Required outputs: Functional

• To perform the allocation of bank deposits to the appropriate customer accounts.
• To ensure allocations of bank deposits are done accurately and within required timeframes.
• Reconcile and allocate Co-op and Distributor accounts to ensure all transactions are accurately recorded.
• Execute EDI (Electronic Data Interchange) processes for applicable Co-ops.
• Assist with the creation of customer profiles in the master file.
• Conduct credit vetting processes in accordance with company policy.
• Maintain and update the customer master file to ensure correct and current information.
• Assist in the preparation and support of both internal and external audits as required.
• Work closely with the Customer Care and Finance teams to ensure seamless and compliant business operations.
• Ad hoc functions as required by management.

Qualifications & Experience

Qualifications and expertise required (Must)

• Minimum education Grade 12 with tertiary qualification of a diploma relating to Credit Management or equivalent.
• Certificate in basic accounting advantageous
• Minimum of 2-3 years’ relevant work experience in a financial environment as a Debtors Administrator/Clerk.
• Must be fully bilingual in English and Afrikaans due to the nature of the customer base.
• Good customer relationship skills and ability to focus on customer needs and satisfaction
• Computer literate MS Office (Word/Excel/PowerPoint/Outlook)
• Sound working knowledge of Syspro advantageous
• Knowledge of .Net advantageous
• Knowledge of FICA advantageous

Competencies (skills, knowledge and characteristics).

• Safety orientated
• Attention to detail and accuracy
• Analytical thinking and self-motivated
• Planning and organising
• Problem solving
• Work standards, integrity and ethics
• Understanding basic accounting principles
• Team work and deadline driven
• Communicating (verbal and written) and presenting
• Working with people
• Adhering to principles and values
• Following instructions and procedure

Closing Date

• 2025/07/24