Fleet Manager - Sandton at Blue Label Telecoms

Job Purpose

• The fleet Manager is responsible for directly supervising and coordinating activities of all company-related fleets. Maintaining detailed vehicle servicing and inspection records and scheduling regular vehicle maintenance to ensure operational efficiency, among other duties.

Responsibilities

Fleet Management

• Maintain electronic databases of registration, inspections and maintenance of fleet management
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends
• Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements
• Perform administrative tasks related to vehicle registration and insurance regarding induction of new vehicles in the existing fleet
• Oversee routine and Adhoc maintenance
• Monitor and ensure fleet operation in compliance with South African legislation and government regulations
• Maintain and monitor data management system to manage vehicle tracking and alerts
• Eliminate fleet redundancies
• Oversee the Fleet disposal process
• Conduct Fleet evaluation on kilometers basis
• Guide regional consumption forecast usage
• Arrange Fleet delivery or transportation
• Optimize fleet route planning
• Optimize underutilized fleet

Fleet Administration

• Prepare daily, weekly and monthly tracking reports
• Prepare SARS logbook reporting
• Manage car hire procedures for insurance and mechanical breakdowns
• Coordinate driver travel and accommodation where required
• Document and manage excess fleet travel cost recovery procedures
• Monthly regional movement and tracking reports
• Oversee CO2 emission compliance and saving procedures
• Conduct supplier onboarding
• Ensure adherence to corporate governance procedures
• Ensure adherence to Health and Safety procedures
• Support IOD process and procedures
• Support HR process and procedures
• Manage and submit AODs for processing
• Budget Forecasting
• Manage budget and spend monthly

Claims Management

• Submission of accident claims timeously
• SAPS reporting
• Registration of accident claims
• Ensure all supporting documentation and pictures are included
• Arrange and assist with repair quotes
• Motivate underwriter authorizations
• Manage insurance excesses
• Assess and process vehicle write-offs
• Process insurance settlements
• Manage write off deregistrations
• Oversee salvage
• Manage third party recovery procedures

Requirements

Behavioural Competencies

• Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Holds self and others accountable to meet commitments
• Plans and prioritizes work to meet commitments aligned with organizational goals
• Anticipates and adopts innovations in business-building digital and technology applications
• Builds partnerships and works collaboratively with others to meet shared objectives
• Anticipates and balances the needs of multiple stakeholders

Skills

• Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies
• Supports business processes without supervision by understanding and effectively using standard office equipment and software packages, while providing technical guidance as needed
• Uses an understanding of numerical concepts to perform mathematical operations such as report analysis with guidance (but not constant supervision)

Education

• Matric

Experience

• Minimum 4 years experience within a similar role
• Basic experience of coordinating the work of others