Procurement Coordinator - Sandton at Puma Energy

Main Purpose:

The primary function of Procurement Coordinators is to handle and execute their organization’s purchasing decisions, all while maintaining adequate stock levels and staying under budget.

Knowledge Skills and Abilities, Key Responsibilities:

Key responsibilities: 

• Ensure the business has timely supply of goods and materials it requires
• Demonstrate value for money for the company in the country when money is being spent with suppliers
• Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country
• Ensure the business has timely supply of goods and materials it requires
• Demonstrate value for money for the company in the country when money is being spent with suppliers

Planning, Operations and Monitoring

• Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country
• Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
• Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
• Is responsible for controlling the supplier’s payment terms under Procurement scope
• Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
• Perform price benchmark to ensure that Puma Energy prices are consistent within the market

Sourcing and Negotiation

• Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
• Lead multi discipline teams in charge of negotiations for his / her country
• Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma Energy
• Propose, validate, initiate and follow-up vendor qualification request (KYC)
• Build / maintain a network of contacts and develop top country Procurement relationship with suppliers
• Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy. Identify, propose and lead savings initiatives related to:
• Technical requirement (e.g. standardization, value engineering)
• Volumes (e.g. consolidation / rationalization)
• Vendors market (e.g. new vendors sourcing)
• Price (e.g. payment terms, warranty, lump-sum, life cycle)
• Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of company’s procurement policies
• Propose, validate, initiate and follow-up vendor qualification request (KYC)
• Build / maintain a network of contacts and develop top country Procurement relationship with suppliers
• Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy

Selecting suppliers and contracting

• Define / propose short lists of vendors for RFI/RFP/RFQ
• Pilot and organize RFI/RFP/RFQ
• Negotiate commercial terms of contracts
• Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
• Cooperation with the Legal department for all contracts
• Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
• Monitor and report on contract’s performance and savings
• Organize contract reviews during execution of contract / return on experience at the end of contract

General Management

• Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
• Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
• Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
• Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Main Challenges

• Managing and carrying out Procurement activities across a wide range of categories and for all internal departments
• Creatively explore different approaches in negotiation agreements to achieve greatest cost reductions for Puma Energy
• Align objectives with different functional areas, mainly with Operations, Maintenance and Retail
• Ensure appropriate Procurement Service Levels to the business within the country for the procurement process, quickly adapting to changes

SKILLS & COMPETENCIES:

• Undergraduate degree in Procurement or Business or Engineering
• 6-8 years Procurement experience
• Ability to manage commercial relationships with Suppliers at local level
• Mature leadership and with excellent organization, negotiation and project management skills
• Problem solver, team player and can deal effectively with people who hold opposing views, tolerates conflicts and ambiguity
• Communicates effectively, persuasive speaker and a good listener
• Basic functional expertise ERP systems
• Able to accurately manage high levels of data
• Demonstrates integrity and ethical working in line with Puma Energy Code of Conduct