Procurement Manager (JHB Illovo) at BDO South Africa

Primary Purpose of the Job

• The Procurement Manager is responsible for leading the operational procurement function, ensuring compliance with policies, strong data governance, supplier administration, spend tracking and category oversight. The role includes supervising a team of Procurement Administrators, handling operational procurement processes, and implementing improvements where gaps or inefficiencies are identified.
• Although the role focuses on operational excellence, it also requires the ability to think critically, identify opportunities for improvement, redesign processes, and support the finance leadership team with higher level procurement insights. The role acts as the central coordinating point for procurement activities across the firm. Within the current scope of the business, the role will also require practical implementation of the procurement policy.

Main Duties and Responsibilities

Operational Procurement Leadership

• Lead day to day procurement operations and ensure compliance with the Procurement Policy and Delegated Levels of Authority.
• Practical implementation of the newly approved procurement policy, including training the business on best practice and resolving system shortcomings.
• Oversee purchase order workflows, supplier onboarding, documentation accuracy, and procurement controls.
• Maintain all procurement ERP systems and ensure accurate records, vendor fields and data integrity.
• Maintain a clean, accurate and complete approved vendor list aligned to transformation requirements.
• Produce monthly spend reporting, payment behaviour tracking, and procurement related submissions to the Head of Finance

Process Improvement and Redesign

• Identify operational inefficiencies, process gaps or compliance risks.
• Propose and implement improvements to procurement workflows, templates, documentation processes and governance.
• Work with Finance, Risk and IT to refine procurement controls and streamline administrative activities.
• Champion continuous improvement culture across the procurement team.

Team Management and Oversight

• Supervise Procurement Administrators and ensure effective workload allocation, quality control and performance management.
• Provide coaching, guidance and basic training to support skills development and accurate execution.
• Step into hands‑on tasks where needed to support the team during peak workload or urgent requests.

Supplier and Category Oversight

• Oversee supplier onboarding, due diligence checks, annual reviews, and BBBEE documentation management.
• Maintain supplier categories and ensure governance across the supplier lifecycle. Ensure data accuracy for supplier categories and maintain supplier records to meet ISMS, Legal Risk and audit requirements.
• Support supplier performance meetings and ensure corrective actions are implemented and tracked.
• Facilitate supplier inactivation processes for dormant or non-compliant suppliers.
• Consolidate suppliers on national level to increase efficiency.
• Identify inefficient suppliers or categories to target for sourcing projects.

RFP and Sourcing Support

• Design, coordinate and oversee the administration of RFPs, RFQs, RFIs and ITTs processes including documentation distribution, evaluation collation and submission preparation.
• Support decision-making by preparing evaluation summaries and ensuring documentation quality. Compile evaluation pack for approval by the Head of Finance. Compile presentation for Board approval.
• Provide guidance on sourcing best practice and compliance and ensure all sourcing processes adhere to BDO thresholds, sourcing requirements and policy controls.
• Instil and enforce compliance with sourcing requirements in the Procurement policy within the firm.
• Develop sourcing strategies for major procurement categories.

Contract Governance and Compliance

• Compile and oversee the contract repository, ensuring completeness and accuracy, in cooperation with the Risk department.
• Track and manage contract renewals, expiries, MSAs, SLAs, and compliance with legal requirements.
• Support Risk and Legal on the use and rollout of electronic contract management tools such as Phinity.

Reporting and Strategic Support

• Consolidate monthly procurement reporting including spend analysis by category as well as savings for CFO and Head of Finance, ensuring accuracy and insights based on operational trends.
• Highlight risks, recurring issues or improvement opportunities.
• Provide strategic support, such as spend analysis and recommendations on sourcing projects to improve profitability and efficiency.

Insurance and Administrative Support

• Assist with the annual insurance renewal process, preparation of schedules, and coordination with Finance, IT and Risk.
• Oversee insurance records, processes and documentation, including claims and queries.
• Ensure audit readiness across all procurement records.
• Respond to or acknowledge queries from the business within a 24 hour period, ensuring resolution within a reasonable period based on priority.

BBBEE

• Maintain Level 1 BBBEE status by managing the preferential procurement score for the BDO Group scorecard and sourcing from vendors with preferred status as per BDO Policy.
• Responsible for extracting data and calculating the TMPS calculations and uploading it onto the BEE123 electronic system.
• Keep records of BBBEE certificates and manage the team in sourcing revised certificates for expired or invalid certificates.
• Manage the procurement section of the annual BBBEE verification process

Requirements
Qualifications

• 5 to 7 years procurement experience, with strong operational and administrative capability.
• Bachelor’s degree in supply chain management, logistics, or business administration.
• CIPS membership preferred.
• Experience in leading or supervising a small procurement team.
• Strong working understanding of ERP systems (e.g. Maconomy) and document governance.
• Exposure to process redesign, workflow improvements or system enhancements.
• Proficiency in Microsoft Office, particularly Excel, is essential.
• Knowledge of preparing and reviewing contracts and negotiation of favourable terms. Experience in using digital contract lifecycle management tools (e.g. Phinity) is preferred.
• Knowledge of BBBEE procurement requirements and compliance processes is preferred.

Competencies: Knowledge and Skills

Job Competencies

• Strong administration, documentation and compliance discipline
• Process improvement mindset
• Supervisory capability and team coaching and coordination
• Stakeholder communication and management skills
• Ability to think critically and provide higher level analysis
• Accuracy and attention to detail
• Ability to work independently within policy frameworks
• Excellent time management and ability to prioritise multiple tasks.
• Ability to interpret and follow policy requirements.
• Ability to identify risk in processes and implement improvements.
• Negotiation skills to ensure favourable terms for the business.
• Problem solving orientation with proactive follow up