Sales Administrator at Triton Express (Pty) Ltd

RESPONSIBILITIES:

• Screening incoming telephone calls and responding as is appropriate, messages to be taken down accurately and relayed to the relevant person as soon as possible
• Preparing letters, quotes, internal memorandums, spreadsheets, costing’s, tenders, minutes of meetings and other general correspondence as and when required
• Preparation and specific reproduction requirements, such as presentations, as and when directed etc.
• Planning/arranging corporate functions and meetings, as directed, organising catering requirements etc.
• Managing diaries, making appointments and advising such appointments and changes to the relevant parties
• Conducting management filing, typing in-house confidential correspondence as and when required
• Assisting National Sales Manager with all relevant requirements
• Summarising Sales Consultants’ daily visitation reports
• Running Freightware reports for monthly sales
• Putting together all month end reports related to sales like business, national sales, lost business, commission reports and reps monthly worksheets
• Checking credit applications and proposals before sending to Durban for processing
• Preparing welcome letters and quotes etc. as requested
• Preparing master proposal, Rate increase and rate adjustment letters and ensuring the relevant branch has the correct templates
• Assisting with queries from sales staff regarding Pentagon
• Ensuring that all sales quotations, general correspondence, rate increase advises are uploaded correctly and maintained on a regular basis
• Ensuring accurate record keeping of rate increases
• Supporting sales staff with rate increase queries
• Preparing and maintaining customer ring list including routing and rates
• Assisting with rate increase processes
• Processing rate increase figures using Freightware and uploading onto PENTAGON for each specific client
• Management of PENTAGON reports & PENTAGON administrative process
• Running costing exercises when required
• Preparation of sales review and other main management month end reports
• Printing and assembling of sales training manuals for new reps
• Assisting HR in the printing of CV’s for National Sales Manager
• Sending relevant information to Durban when reps start and leave

REQUIREMENTS:

• Grade 12 (Matric)
• Preferred 1-2 year professional secretarial (Diploma)
• 3 - 5 years in a secretarial position (preferably in a service/marketing environment)
• 3-5 years’ experience within the Road Transport Industry
• Basic Public Relations processes
• Advanced understanding of MS Word, Excel, PowerPoint and Outlook.
• Interpersonal skills
• Purchasing skills
• Records Management