SHE Clerk - Contractor Management at Tharisa

Role Context

Data Collection and Reporting

• Verify legal training compliance on Hsec Online, and other safety data in the appropriate database so as to centralise and improve for informed decision-making.
• Capture and collate all gathered all Safety, Health, and Environment (SHE) related data and information through the use of a comprehensive and well-organised data collection and collation process, to provide a solid foundation for informed decision-making.
• Maintain and update all SHE related data and information within the database (X-time, SAGE And Hsec online), to ensure the accuracy and reliability of safety, health, and environment information.
• Medical booking – Initial booking, check SLP forms and load new employees.
• Provide support in the collection and signing off of contractor’s route forms and submission to L&D department.
• Manage and analyse data by utilising SHE systems for data management, leading to streamlined processes and improved data analysis.
• Recommend improvements to the SHE data management systems (Hsec online, X-Time and SAGE) for enhanced data management, to enhance the data management capabilities and deliver more effective safety and environmental practices and/or services.
• Monitor contractor’s due dates on outstanding actions and audit findings to ensure timely resolution of outstanding actions and audit findings, contributing to improved safety and compliance.
• Receive, schedule, and prioritise operational requests related to SHE data and reporting, to ensure the timely responses to all SHE-related issues and the provision of required data/documentation.

Document Management

• Maintain documents to ensure their accuracy and compliance with regulatory requirements.
• Organise, maintain and file all SHE-related documents, including safety procedures, health records, and environmental reports, to ensure that they are kept safe and available for contractors when needed.
• Monitor all documents related to the contractor’s management for compliance.
• Administer documentation processes, including but not limited to filing, indexing and organising, to ensure easy access and retrieval of essential information.

Clerk Support

• Secure necessary approvals for contractor management.
• Provide support in the planning, development, implementation, and monitoring of company-wide total SHE initiatives, to contribute towards a safer and more compliant work environment.
• Provide administrative support to contractor management by coordinating with other internal departments.
• Provide support in the preparation of contractor’s management communication materials and presentations, by managing all the related administrative tasks, to ensure the material is ready for distribution to the contractors/business partners.

Stakeholder Relations

• Engage with all relevant Departments on issues of the area of specialisation, as directed by the Manager.
• Communicate with internal and/or external stakeholders (contractors/business partners), where required, to achieve work objectives and to maintain relationships.
• Liaise with key business stakeholders to gather all the needed SHE data and information, for reporting and string purposes.

Resource Management

• Determine resource needs within own area of responsibility to achieve individual role outcomes.
• Request required assets and resources for the fulfilment of work duties to attain quality work outputs.
• Use assets and resources optimally within own area of responsibility.

Requirements
Qualifications:

• Grade 12(NQF 4)
• Safety related certificates
• Advantageous: Studying towards a Safety/Environmental Management qualification or any other SHE related courses.

Job-specific experience:

• 1 to 2 years’ experience in contractor management with a strong focus on health and safety, within the mining or similar industry
• Basic Computer Literacy
• Experience/Exposure on Safety file, HSEC Online, SAGE and X-Time.

Closing date: 19 February 2026