Hot Jobs at Value Logistics

Purpose of the Job

• The Accounts Receivable Officer is responsible for managing customer accounts in line with agreed upon credit terms, ensuring timely collection of payments, and maintaining accurate financial records. This includes daily monitoring of credit limits, reconciling overdue accounts, allocating payments accurately daily, resolving queries promptly, and providing administrative and operational support to the finance and sales teams. The Accounts Receivable Officer needs to also maintain strong customer relationships and adhere to company credit policies.

Key Responsibilities 
Operational

• Collect monies owed to the company from customers with mutually agreed upon credit terms
• Monitor and manage customer credit limits to prevent overexposure
• Liaise with customers regarding outstanding payments and credit note requests
• Obtain and process remittance advices for payments reflected on daily bank statements
• Allocate payments accurately on the Embrace Financial system
• Compile detailed debtor reconciliations for all overdue accounts
• Maintain excellent Days Sales Outstanding (DSO) performance in line with authorised timelines
• Supply customers with copy statements, invoices, credit notes, PODs, and rental agreements upon request
• Liaise with Sales Representatives to resolve outstanding issues on their designated accounts
• Communicate effectively and professionally with customers to manage expectations and maintain relationships
• Report regularly to management on outstanding accounts and credit control status
• Ensure that any required escalations are done timeously

Payment Processing & Reconciliation

• Obtain remittance advices for payments reflected in daily bank statements
• Accurately allocate payments on the Embrace financial system
• Compile reconciliations for all overdue debtor accounts, detailing outstanding invoices and unused credit notes
• Supply customers with copy statements, invoices, credit notes, PODs, and rental agreements upon request

Query Management & Interdepartmental Coordination

• Log all payment-related queries with the relevant department and ensure timeous resolution
• Provide assistance in relevant operational functions as required
• Support smooth workflow within the finance and credit control team
• Liaise with Sales Representatives to resolve account-specific issues
• Maintain clear communication with internal departments to support the debt recovery process

Professional Conduct & Compliance

• Maintain professional conduct in all interactions with customers and colleagues
• Adhere to the company’s dress code and represent the organisation in a respectful and presentable manner
• Adhere to and promote professional conduct in all interactions
• Ensure compliance with all Health and Safety standards within the workplace
• Maintain high housekeeping standards on a daily basis
• Follow the prescribed dress code as per Standard Operating Procedures (SOPs)

Health, Safety & Housekeeping

• Ensure all Health and Safety standards are upheld within the work environment
• Maintain daily housekeeping standards in your designated workspace
• Participate in operational functions as required, ensuring compliance with safety and procedural guidelines

Minimum Requirements

• Grade 12 (Matric)
• Logistics/ Rental background would be an advantage
• At least 3 years’ experience in Credit Control

Skills Required

• Financial Acumen
• High attention to detail
• Excellent verbal and written communication skills
• Negotiation and persuasion skills
• Time management and organisation skills
• Problem-solving and analytical thinking
• Proficiency in Microsoft Office Suite

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Purpose of the Job

• The Invoicing Verifier is responsible for ensuring the accuracy, timeliness, and completeness of daily operational billing activities and supporting the smooth flow of administrative tasks related to invoicing, customer queries, and internal reporting. This role requires a strong attention to detail, organizational efficiency, and clear communication with both internal teams and external clients.

Key Responsibilities 
Operational

• Perform daily verification of customer waybills
• Receive, investigate, and resolve internal and external queries
• Verify captured rates against quoted rates
• Submit rate requests to the Supervisor
• Request authorisation for waybills exceeding specified amounts
• Add waybills and contract numbers to the billing schedule
• Conduct weekly and monthly invoice runs and send invoices to customers
• Ensure all statements are sent out by the 5th of each month
• Complete rollover processes by the 5th of each month
• Submit the WAI report to the Supervisor every Friday
• Investigate, prepare, and capture credit/debit notes once authorised
• Send billing reports as required by customers
• Calculate charges for warehousing, cross-border VAT recovery, overtime, etc
• Prepare sundry billings and capture them once authorised
• Provide reasons for any waybills not invoiced at the end of the financial period (WAI report)
• Submit reasons and authorisation emails for waybills invoiced at zero value
• Maintain and regularly update customer-specific procedures

General

• Maintain a professional standard of conduct
• Assist with relevant operational functions as required
• Ensure housekeeping standards are consistently maintained
• Comply with all Health and Safety requirements

Minimum Requirements

• Grade 12 (Matric)
• Proficiency in Microsoft Suite
• 3-5 years’ invoicing experience

Skills Required

• Able to complete forms related to own working area
• Can complete administrative procedures without supervision
• Good communication skills
• Able to function independently
• Excellent administrative skills
• Customer service orientation and ability to work collaboratively within a team

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Purpose of the Job

• Ensuring the efficient and accurate processing of invoices. Responsible for handling a high volume of invoices, verifying their accuracy and resolving any discrepancies with all departments involved. Supply clear and accurate report on findings.

Key Responsibilities 

• Analyse high volume of invoices daily:
• Verifying accuracy of information
• Ensuring supporting attachments match to information provided
• Communicating discrepancies for feedback with the relevant departments
• Collating feedback and update invoice request
• Communicate corrections where required
• Report daily to the invoicing department on transactions ready for billing
• Report daily on findings and outstanding queries
• Compile monthly reports on overall transactions, including findings and statistics
• Maintain accurate, organised, and up-to-date records
• Identify opportunities for process improvement and implement effective solutions
• Communicate effectively with Business Units regarding invoice-related queries
• Ensure confidentiality and security of data at all times

Minimum Requirements

• Grade 12 (Matric)
• +/- 3 Years’ experience in invoicing / creditors environment

Skills Required

• Attention to detail: Have a keen eye for detail and accurately review and verify invoice information
• Analytical Skills: Ability to analyse data, identify discrepancies and resolve queries
• Time Management: Effective time management is crucial for handling the volume of invoices
• Communication Skills: Clear communication skills are important to resolve invoice queries
• Adaptability: Ability to adapt to changing priorities and handle multiple tasks simultaneously is key in this fast-paced environment

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Purpose of the Job

• This role is responsible for the coordination and supervision of operations to ensure smooth and efficient, delivery services. The Site Supervisor manages driver attendance and documentation, oversees vehicle route planning and dispatch, ensures fleet readiness and safety, and enforces adherence to operational protocols.

Key Responsibilities 
Operational Management

• Supervise and monitor drivers’ attendance registers and absenteeism, ensuring optimal staffing levels are maintained on site
• Co-ordinate all driver-related requirements in consultation with the Labour Broker and Regional Manager
• Ensure that drivers’ hours are accurately captured on the weekly wages report
• Manage and oversee all fuel-related processes, including re-fuelling, fuel consumption tracking, EDC/Nedfleet card usage, and reconciliation of fuel usage schedules
• Ensure the overall condition of the fleet meets the standards outlined in the SEC Manual
• Co-ordinate and control daily route planning, vehicle loading/offloading, handover of customer documentation, and dispatching of drivers
• Ensure compliance with all procedures relating to accident claims, product claims, and vehicle breakdowns
• Communicate regularly and effectively with the Account Manager regarding all operational and distribution activities
• Debrief drivers’ trip sheets and cross-reference them with vehicle tracking reports
• Supervise the completion of pre- and post-trip vehicle inspections, logbooks, workshop bookings, and Certificate of Fitness (COF) checks
• Manage ad hoc vehicle requirements as needed
• Ensure all driver documentation is valid and up to date, including Professional Driving Permits (PDPs), driver’s licences, medical certificates, and relevant certifications (e.g. crane, Moffett, Hazchem)
• Monitor and control the issuance and use of Personal Protective Equipment (PPE) and uniforms for all on-site staff
• Ensure all vehicles have functional tracking systems and arrange for repairs where units are faulty
• Maintain a high standard of housekeeping across the site, ensuring a clean and safe working environment
• Conduct monthly panic button tests for all vehicles
• Conduct and submit monthly tyre surveys
• Ensure all deliveries are completed in accordance with front-end planning requirements
• Confirm that all loads are secure and compliant with safety standards prior to dispatch
• Ensure that all vehicle keys are securely locked away at the end of each workday

Administrative Duties

• Ensure timely compilation and submission of all operational reports, including:
• Vehicle Utilisation Report
• Absenteeism Report
• Vehicles in Workshop Report
• Fleet Checklist
• Weekly Site Report
• Fuel Consumption Report
• Vehicle Tracking Reports
• Daily Statistics Report
• Fleet Control Report
• Management Report (including STOs, average loading times, and out-of-area deliveries)
• Supervise the completion, handover, and sign-off of all customer-related documentation to ensure accuracy and compliance

Customer Service & Relationship Management

• Build and maintain strong relationships with customers by consistently meeting agreed service levels
• Monitor all customer-identified KPIs and service level agreements to ensure targets are achieved
• Compile and present required customer KPIs, reports, operational feedback, and highlight any operational constraints or challenges proactively

Minimum Requirements

• Grade 12 (Matric)
• Proficiency in Microsoft Office Suite (MS Word, excel, outlook, etc.)

Skills Required

• Fleet and route management (Must possess sound local geographical knowledge)
• Staff supervision
• Operational reporting
• Problem-solving and analytical thinking
• Proficiency in Microsoft Office Suite
• Administrative accuracy
• Customer service
• Excellent communication skills both written and verbal