Job Opportunities at CBRE Excellerate

About the role

• The Real Estate Transaction Manager is responsible for overseeing and managing the strategic renewal, relocation, and optimization of our client’s leasehold portfolio across the region, which is critical to their business performance. This includes negotiating lease agreements, ensuring regulatory compliance, managing relationships with property owners and landlords, and leading the execution of property transactions that align with the client’s business objectives and growth plans.

What you will bring

• Bachelor’s degree in Real Estate, Facilities Management, Business, Finance, or related fields (preferred).
• Minimum 3 years of experience in real estate transaction and estate management, preferably with multinational clients.

What you will be doing

• Manage the entire process to conclude lease renewals, relocations, and expansions, ensuring that the real estate portfolio meets the client's evolving business needs and growth targets.
• Lead negotiations on lease terms for land and retail transactions, extensions, and relocations. Secure favourable terms for the client while ensuring compliance with legal and regulatory requirements.
• Vendor & Stakeholder Management: Work closely with external property owners, brokers, and legal counsel to ensure that all transactions are executed professionally and, in the clients, best interest.
• Compliance & Risk Management: Ensure all real estate activities comply with the client's policies.
• Identify and mitigate risks related to property transactions.
• Reporting & Documentation: Maintain accurate records and provide regular reports on real estate transactions, budgets, and lease expirations to senior leadership.
• Ensure all documents related to property transactions are properly executed and archived.
• Project Management: Coordinate with internal teams to ensure that lease renewals and new acquisitions are completed on time and within budget. Monitor project timelines and milestones.
• Assist with freehold disposals where the client wishes to exit surplus assets, while following the client’s governance and market processes.
• Review sale-and-lease agreement and advise the client based on industry norms and standards that may be applicable to their transaction or portfolio.

Essential Skills & Competencies

• Strong negotiation, communication, and relationship-building skills.
• In-depth knowledge of property market trends.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Willingness to manage and execute transactions on your own, while understanding the importance of working together as part of a wider team.
• Ability to take initiative during projects to achieve positive results for the client.
• Maintain a constructive and good relationship with the client, through meeting deadlines, continuous reporting and achieving the desired results.
• Willingness to learn from colleagues and senior team members.
• Ability to understand the fundamentals of the financial aspects of lease transactions and implications thereof.
   

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Main purpose / objective of the position:

• To manage and control all contracts and effectively manage the portfolio on a Regional Basis, the objective being the maximising of rental income and/or rent expenses. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e. Accounts and Financial. To oversee the financial processes and reporting to clients. To establish and maintain effective support services for the property management functions of the portfolio.

Operational Deliverables:
Will include, but not limited to:

• Manage leasing and lease renewals, rent reviews, negotiations and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a Landlord and Tenant perspective).
• Oversee and verify the capturing of all new lease agreements, lease renewals, reassessments and lease corrections on SAP.
• Assist accounting services, (Credit control), by arranging invoicing of rentals, adjustments, reconciliations, variance reporting and customer creation.
• Compile deviation reports and communicate. Implement preventative steps to prevent recurring.
• Keep, maintain and update detailed monthly status updates of own building and lease classifications.
• Compile property related reporting schedules. Actively managing expiry profile of portfolio.
• Actively maintain a reminder system to ensure finalisation of all matters pertaining to lease administration.
• Oversee tenant and landlord management and administration, i.e. tenant retention by meeting with tenants and responding to their needs.
• Assist and interact with Business Units and Third Parties in respect of additional space requirements and maintenance requirements.
• Ensure resolution of queries within specified SLA requirements. Pro-actively manage and deliver on solutions.

Decision making authority:

• Works within the broad framework of existing policies and guidelines, as amended from time to time. Required to work strictly within prescribed rules, routines & standards.

Experience / Education / Knowledge:

• Grade 12 or relevant qualification equal to NQF level 4
• Additional Property related qualification of any NQF 5 or higher
• A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage
• At least 5 years relevant experience in Property Management/Administration, i.e. leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services
• Knowledge of South Africa’s property industry, property markets and general administration/Accounting/Finance acumen.
• Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement
• ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures

Skills required:

• Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
• Financial calculation and reporting skills
• Administration and organisational skills
• Presentation skills
• Interpersonal skills
• Analytical/sound numeracy skills
• Problem solving and decision making skills

Competencies required: Communication (both verbal and written)

• Customer and quality focus
• Drive and productivity
• Interpretation of legal contracts and negotiations
• Attention to detail
• Time management
• Methodical
• Problem solving
• Be able to handle stress in demanding situations
• Attention to deadlines
• Initiative
• Self confidence
• Assertiveness
• Impact and Influence
• Teamwork and co-operation
• Self-starter
• Integrity
• Diligent