Project Management Office - Support Specialist at AngloGold Ashanti

Job description

The incumbent will be responsible for the definition and maintenance of the standards of project management and process. Support the successful delivery of programs undertaken by AngloGold Ashanti IM through effective facilitation, tracking and reporting. Assist with advising managers and teams on the best use of project management disciplines and approaches and act as the first point of contact for any program management queries within AngloGold Ashanti IM.

Reporting to: 

Manager: Planning Investment and Portfolio Management

 

 

Qualifications:

 

• Relevant degree / diploma

• PMBOK or Prince 2 Certification or any relevant advanced project management qualification

Experience:

 

• 5 years Program Management experience.

• 5 years Project Management experience

• Experience in the management and execution of large Information Technology projects.

 

 

Competencies:

 

 

• Decisive

• Assertive

• Presentation skills

• Oral and written communication skills

• Experienced user of MS Project and MS Office toolset (Word, Excel and PowerPoint)

• Interpersonal skills

• Proactive

• Analysis & problem solving skills.

• Detail conscious

• Ability to work independently and within a team.

• Adaptable

• Ability to manage conflict in a constructive manner.

 

 

Accountabilities:

 

PMO point of contact:

 

• Manage project-level on-boarding of new resources (PMO processes and governance overview)

• Real-time coaching, and mentorship for team members

• Manage all PMO queries/requests/escalations.

 

 

PMO Methodology and Framework:

 

• Assist and guide alignment of the PMO methodology, to comply with business requirements and PMI best practices and any statutory requirements.

 

People and Team

 

• Assist and advise Project Sponsors, Innovation Managers, and teams to the best use of project management disciplines and approaches within a fast-paced, high tech environment.

• Develop positive relationships with Project Sponsors, Innovation Managers and teams to enable the PMO to provide support including facilitation, tracking and reporting on projects and training.

• Support PMO, managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges.

• Assist with establishing PMO stakeholder management plan and implementation of the communication framework.

• Act as a reference point for PMO queries and information and an advocate for best practices in project management.

• Share lessons learned and best practices across programs, building relationships with stakeholders and brokering relationships at all levels

 

PMO Processes and toolset:

 

• Ongoing maintenance of PMO Processes.

• PPM toolset administration and management.

 

Collaboration:

 

• Collaborate with IM managers, Manager: PIPM and Enterprise Architecture to facilitate the demand management process.

 

Project Delivery:

 

• Contribute and active involvement in programme and project delivery.
• Manage projects where there are insufficient capacity or where critical guidance and engagement with business are required.

 

PMO Governance:

 

• Conducting proactive stage gate reviews globally to ensure PMO processes and governance compliance.

 

Change control management:

 

• Change control management for all projects and programmes that are controlled by the IM PMO.

 

Supporting function

 

• Provide support function for Portfolio and planning activities such as ideation and demand management.

• Process management and updates.

• Reporting services related to portfolio’s and programmes.

 

Training of PMO members

 

• Training of all AGA PMO project managers to align with AGA PMO methodology and best practices.

• Training for project managers on PMO processes.

 

Vendor Management

 

• Account Management activities related to the PMO support vendor.

• Contract and deliverable management by support vendor.

• SLA and problem management.

 

Project Budget Management

 

• Project and Programme budget reporting.
• Creation of WBS structures.
• Maintaining and reporting on WBS structures.

 

 

Reporting:

 

• Provide day-to-day oversight of the portfolio, programme and project performance

 

 

General:

 

• Contributes to the flow of communication within the team, by actively participating in team meetings.
• Prepares and submits reports as required by the PMO Manager.
• Ensures familiarity and compliance with all SBS policies and processes.
• Performs other such roles and duties as may be reasonably required by the PMO or by any other representative of the Employer designated from time to time by the Employer.

 

 

Other:

 

Role entails travelling both nationally and internationally. The following are therefore required:

 

 

• Valid driver’s license

• Valid passport

• Own transport

Remuneration:

 

 

A market-related package commensurate with the experience and track record of the candidate is offered.