Seafreight Project Controller at Bolloré Ports

Job Description

Job Purpose:

To ensure that all project cargo is managed effectively and efficiently and files are completed accurately.

Job Function:

•   On receipt of full set of docs from Shipper / Supplier, which should have SI (all requirements filled in - dated and signed by the client), Commercial Invoice and Pack list (hazardous documents if applicable) and controller to open file. The file must be validated with 24 hrs of opening, have correct details, as per SI instruction, including correct destination (final). For Network - once Network advise that the shipment is ready, contact supplier and confirm PO NO / Invoice no.
• Where applicable, ensure that the inspection is done and satisfactory and documentary evidence is on file.
• All shipment/break bulk/ abnormal forwarded by the estimate department must be approved by the Project manager before being processed. Estimate must be in place before booking is done and client/network acceptance of rates. All abnormals to have 3 quotes and to be signed off by the project manager prior to booking. Ensure each shipment is profitable. COD clients - payment must be received before booking is done.
• Once booking confirmation received check all details including vessel/voy, etd, no of containers and freight rate is applicable. Monitor stacks and advise client accordingly.
• Customs to be done once Pack list/Commercial invoice is received. Wait no longer than 48 hrs for hard copy release from Customs. If not received within 48 hrs, mail to be sent to Customs Liaison Officer for investigation, this is to be followed until hard copy received. Any problems Project Manager to be notified. Once full set of customs docs received, only then shipments can be moved to stack.
• Plan for collection/placement of containers with transport instructions in advance. Ensure rates are according to the estimate provided and market related.
• Ensure client has equipment to pack the container. Update supplier/shipper of time/date when container is being packed. Regular status report to clients in accordance with SOP if applicable.
• All local delivery must be done. If delivery/collection has been outsourced ensure transport cost is provided in the file.
• Where possible, request verification copy from S/Line, this must be checked before advising approval for OBL to be printed. Supplier/Shipper/Network must confirm bill of lading instructions before final draft is forwarded to the shipping line. Submit all relevant certificates as per destinations requirement.
• Cargo Dues to be applied for and any other documents done (eg: certificates of origin, ECTN, insurance)
• Liaise with transporter / line to ensure containers are pre-advised and updated on Navis.
• Containers can only move to stacks once stacks have gone firm, there may be exceptions, but this will only come from Project Manager. If client requires containers to be packed and moved earlier ensure client is put on notice for lifts / storage cost and crosshaul.
• Once containers in stacks all FOB cost must be in file. Once S/Line invoice is received S/Freight invoice must be done within 24hrs where possible. Invoice to be given to Supervisor & Sea freight Manager for checking & signing off.
• Pre-alert must be sent to the shipper/network before documents are couriered
• Invoice with full set of S/F docs to be given to Admin Clerk, who will then scan to DMS
• 3rd party or suppliers invoices must be correctly provided for on your provisions & recon, these must be handed to Admin dept, so that it can be recorded and sent to accounts. Any additional charges must be advised to the supplier/shipper/network. Print approval of charges for the file.
• Controller to get report that all containers are stacked from haulier.
• OBL's to be collected within 3 days of vessel sailing and couriered to our agents where applicable and if available.
• All files must have documentation filed under the respective tabs. All instructions given to suppliers or 3rd parties must be filed with all information on the file cover filled. Only then can files be handed to the supervisor for audit and filing.
• Any other delegated tasks deemed as reasonable as assigned by the reporting manager

Minimum Requirements:

•     2-5 years ocean export controlling in a freight forwarding environment, projects experience preferred
•     Grade 12
•     Relevant post matric qualifications will be an advantage.

Should you meet with the above requirements kindly submit your details.