Tender and Pitch Coordinator at Cliffe Dekker Hofmeyr Inc

Job description

The ideal candidate will be a pro-active business development professional who will provide administrative and practical support to the team. A hardworking, self-starter with excellent interpersonal and coordination skills and the ability to thrive under pressure will be well suited to this role.

The individual will be responsible for the following:

• Proposal and Tender Support
• Drafting proposals in response to RFP's and related business opportunity requirements.
• Presenting solutions effectively in written and visual formats.
• Maintenance of Bid Library
• Collation and packaging of tenders, database registrations, proposals and presentations for fee earners before predetermined deadlines.
• Coordinating relevant information from various stakeholders (fee earners).
• Constantly improving processes around proposals and tenders
• Identification and proactive development and maintenance of suitable collateral/ firm credentials to support tender processes.
• Communicating, monitoring and reporting on opportunity outcomes.
• Firm Accolades/ Marketplace Recognition
• Co-ordinating key industry rankings/ award submissions in collaboration with Marketing
• Tracking, monitoring and reporting on new key rankings
• Analysis and coordination of listings and reworking into proposal material
• Marketing Collateral
• Collation of marketing packs for use at client meetings on request
• Formatting of key departmental collateral e.g. Biographies, track records etc.
• Sharepoint
• Capturing all opportunities on Sharepoint
• Assisting with research for meetings regarding top clients

Qualification and Experience

• APMP Qualification (Foundation phase);
• A minimum of 1 - 3 years relevant experience in a leading professional services environment as an entry level marketing assistant and/or business administration support clerk (working with tenders/ pitches is preferable).
• Excellent command of the English language,
• High level of accuracy and consistency.
• Excellent administration skills:
• MS Office Package – Advanced
• Organising and project management skills
• Must be willing to work afterhours and over weekends, as and when required to.

Knowledge, Skills and Competencies

• Strong communications skills
• Strong administrative skills
• Strong organisation / project management capability
• Ability to prioritise
• Proactive Approach
• Team Player
• Self-confidence and positive outlook
• Time management and multitasking ability (NB)
• Ability to operate professionally at executive level
• A practical problem-solving orientation is essential in terms of optimising and leveraging budget and time pressures without compromising the quality and success of marketing initiatives.
• Always demonstrates attention to detail in terms of own and third party work products.