Credit Controller at NEXT RECRUIT | Boutique Financial Recruitment

Job description

QUALIFICATIONS:

Matric

EXPERIENCE:

• Minimum 5 years' working experience in a similar role
• Manufacturing experience in an FMCG environment
• Computer literate: Syspro 7 and MS Office (Excel, Word)
• Customer service
• Must be able to handle pressure in the workplace

MAIN PURPOSE OF JOB & RESPONSIBILITIES:

• Punch and allocate payments, refunds, direct deposits, R.D. cheques and re-deposits.
• Phone customers for outstanding monies when necessary and timeously.
• Process journal entries daily (only after proper approval). Check that all details pertaining to these entries are correct, i.e. rebate percentages, etc. Journals must state a reason and have supporting documentation.
• Handle customer queries. Pull P.O.D.’s as required and fax/post to customers for +- 365 customers.
• Meet with Rep’s weekly to go through age analysis.
• Complete the age analysis sent out by the Group Credit Controller
• Meet with Branch Manager regularly to go through age analysis and queries On the customers allocated to your name for the various branches.
• Release orders where credit limits have exceeded after obtaining approval per the DLA.
• Receive credit application forms from Reps. Do proper credit checks and bank references
• Credit is only granted to approved customers, and that this is adequately secured.
• Monitor customer credit limits constantly and adjust after consultation with Branch Manager and Group Credit Controller and Rep’s must be notified of changes to a customer’s credit status. Credit limits must be reviewed regularly.
• Discuss any situations which might lead to legal action with the Group Credit Controller.
• Follow up on outstanding C.O.D.’s.
• Customers purchasing equipment on credit do the following:-
• Complete an instalment credit agreement form in every detail;
• Get it signed by the customer. A maximum of six to 12 PD cheques totalling the full amount must accompany this agreement form when it is returned to you.
• Follow up on all overdue accounts. Problems must be brought to the Group Credit Controllers attention.
• Ensure that all filing pertaining to your department (legal documents, remittances and credit applications) is up to date and done correctly.
• Print statements each month timeously.
• Establish and maintain good relationships with customers and their accounting staff relating to payment of monies owing to the company. Problems in this regard must be brought to the FM’s attention.
• Reconcile all chain store accounts monthly for all branches and ensure that the required invoice copies and documents are submitted to the relevant customer timeously.
• Credit controllers will collect the monies due to the company by the due dates.
• Management will be informed of the reasons for non-collection timeously.
• Credit notes already processed will be verified by the credit controller responsible.

SKILLS REQUIRED:

• Excellent reconciliation skills
• Excellent communication skills – both verbal and written
• Solutions-driven
• Solid and dependable team player
• Adherence to strict deadlines
• Good time management skills and able to work to multiple deadlines concurrently
• Capacity to manage and maintain supplier relationships
• High energy levels
• Disciplined and presentable
• Ability to work independently and be part of a team
• Ability to work after hours if required