Procurement Officer (P3) at World Food Programme

Job description

JOB PURPOSE

Strategic and proactive procurement of food commodities, goods and services, in partnership with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries. Contribution to the achievement of core WFP supply Chain Objectives including efficiency gains and cost savings.

KEY ACCOUNTABILITIES (not all-inclusive)

• Consolidate and analyse data from which to inform sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
• Provide oversight, guidance and technical support within / to Country Offices with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
• Lead the implementation of procurement projects of moderate complexity or manage operational activities for a Country Office (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food commodities, goods and/or services.
• Ensure effective contract execution and monitoring and reporting of supplier performance.
• Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
• Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximise the value of the service delivered.
• Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries.
• Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to food assistance.
• Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
• Manage individual procurement staff members, or small procurement teams, ensuring appropriate development and enable high performance.
• Build capacity of WFP staff and external partners, including governments, to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through sharing of technical expertise, provision of training, etc.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
• Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
• Other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least 5 years of relevant professional experience in procurement
• Procurement of food commodities and experience with food commodity markets (including experience with freight markets)
• Procurement of goods and services and related market intelligence
• Budgeting and integrated supply chain planning
• Experience with supplier relationship management
• Experience communicating and coordinating with UN agencies or large international conglomerates
• Experience in servicing client units or client offices

SPECIFIC REQUIREMENTS - CAMEROON

For the position in Cameroon fluency in French is required.

SPECIFIC REQUIREMENTS – SOUTH AFRICA

For the position in Johannesburg a knowledge of French or Portuguese is desirable.

The role in Johannesburg supports WFP offices throughout the southern Africa region. Hence the ability to travel at least thirty percent of the time is required

TERMS AND CONDITIONS

Selected candidate will be employed on a fixed-term as well as rotational contract with a probationary period of one year. WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.or

DEADLINE FOR APPLICATIONS: 27 June 2017