Corporate Receptionist at COENG Consulting and Construction Engineers

Job description

The candidate will join our Corporate Team at our head office in Pretoria

Key roles:

• Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel.
• Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department.
• Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.
• Scheduling conference rooms.
• Assist administrative assistants with clerical duties to include faxing, copying, and organizing/maintaining files.
• Coordinate with vendors and services they provide.
• Ensure main voicemail reflects office closings, special events as well as posting office closed signs.
• Answering questions about organization and provides callers with address, directions, and other information requested.
• Receiving and forwarding incoming faxes.
• Receives, sorts and distributes mail.
• Support administrative and special projects requirements, as assigned.
• Other duties as assigned.

As a minimum, candidates shall possess the following:

• Polished professional with outgoing attitude, be a team player and love to make the guests feel at home.
• Excellent typing skills (word processing; 50-60 wpm), high level of proficiency with general office PC applications (i.e. MS Word, MS Excel, MS Access, MS PowerPoint) and comfort with learning new applications as required.
• Demonstrated excellent organizational, coordinating and personal interface skills.
• Proven job diligence, dedication and attention to detail.
• Commitment to work overtime on occasion.
• Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment.
• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.
• Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and vendors.

Formal Training:

Matric

Experience:

At least 2-3 years experience as a corporate Receptionist in a clerical or administrative role required.
Preference to experience within the engineering industry.