Learning Administrator/Coordinator at Bowmans (Law Firm)

Job description

EXPERIENCE AND QUALIFICATIONS:

• Senior Certificate
• ETDP Diploma or equivalent advantageous
• 5-10 years’ experience in similar role. Within a professional services environment

JOB ACCOUNTABILITIES:

• Administrator:
• Book meetings in Learning Outlook Calendar
• Book venues and arrange for catering and IT support
• Keep Learning Portal up to date with Outlook Calendar
• Send invitations to relevant learners and facilitators
• Record sessions, edit and upload on vimeo/Learning Portal
• GetAbstract license administration (add or remove licenses)
• Book flights and accommodation and issue visa letters
• Process invoice payments
• Scan and save payments documentation on Filesite (invoice, requisition, POP)
• Generate attendance registers for sessions
• Capture on 3E, scan and file completed attendance registers on Filesite
• Capture Workplace Skills Plan reports on SASSETA platform
• Capture budget and forecast information on 3E for budgeting purposes
• Load messages on social media (as provided by Learning Manager and Group OD and Learning Manager)
• Load post programme surveys on SurveyMonkey and provide consolidated data to Learning Manager and Group OD and Learning Manager
• Coordinator:
• Input into and  monitor (budget versus actual for all Practice Groups)
• Liaise with all vendors to determine fee increases for budget input
• Monitor flights and accommodation for all learning events with an eye to how things can be done more efficiently, i.e. Radisson as opposed Garden Court, Uber as opposed to Gautrain
• Produce Budget versus Actuals post all events and inform Practice Groups on monthly spend
• Oversee and manage all learning social media including Twitter, intranet site, and portal
• Manage all content (beyond calendar on the portal)
• Design and manage all learning related apps, i.e. new Leadership Development Programme, Graduates
• Manage all “ push” from learning, including z folders, promotional materials, posters, learning stands
• Coordinate Partner and group wide events
• Schedule all Senior Associate Development Centre events, feedback conversations and mentoring conversations
• Schedule all Practice Group specific mentoring conversations
• Manage and brief external vendors on projects
• Liaise with vendors and Partners regarding programmes
• Report of gender and race demographics as they relate to learning attendance
• Assist will all post programme evaluations, i.e. focus groups or Survey Monkey
• Manage all HighQ related content
• Standardise all co-ordinator related logistics across all offices

PERSONAL ATTRIBUTES:

• Attention to Detail
• Client Focus
• Interactive Communication
• Organisational Awareness
• Self Confidence
• Using Information Technology
• Teamwork

*If you do not hear from us within 2 weeks of your application, please consider your application unsuccessful .


Bowman Gilfillan is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.