Accounts Officer at SBV Services (Pty) Ltd.

Description

Ensure that all transactions in area or responsibility are processed timeously

• On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
• Ensure the accuracy of all GL allocations.
• Review for items of Capital nature or prepaid items.
• Process journals to reallocate cost when GL allocations are incorrect.
• Ensure the accuracy and validity of all supporting documentation.
• Ensures that all invoices complies with the VAT regulations in order to claim VAT back.
• Escalate all outstanding entries that are not timeously loaded or receipted.
• Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.
• Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.
• Process all billing in area of responsibility.

Payment and refund processing

Responsible for:

• On time processing of all payments and refunds in area of control.
• Accuracy and completeness off payments.
• All reconciliations that supports payments are in balance (Groups and Large National vendors).
• All vendors are paid within payment terms (Groups and Large National vendors).
• All Imprest and Petty cash accounts are refunded within timelines.
• All employee refunds are processed within timelines.
• All statutory payments are processed within timelines

Accruals an reallocations

• Raise accruals for all receipted open orders on procurement report.
• Raise accruals for all recurring expenses in area of control.
• Reverse accruals when payments are generated from procurement system.

Reconciliations

• Responsible for Balance sheet recons for area of responsibility.
• Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.

Master file administration

• Load suppliers on the Financial system
• Load suppliers on the Banking system
• Ensure completed supporting documentation
• Maintain Asset Setup in Syspro with regards to Asset Type, Branch, Asset Owner, Location, Depreciation Code etc.
• Maintain Banking matrix for all Bank platforms
• Maintain all user setups with Banks

Prepare Foreign currency payments and control

• Prepare the foreign payments in accordance with forex policy payments.
• Maintain register for all foreign currency received and issued, to reconcile with foreign currency on hand at all times.
• Follow up to ensure that reconciliation and unused forex are submitted to finance within 5 days after returning from overseas trip, escalate where necessary. Escalate non adherance
• Perform a physical cash count on a monthly basis

Petty Cash

• Responsible for the issuing Petty Cash at Support Office
• Verify that the correct level of authority has been attained before releasing funds.
• Balance funds on a weekly and monthly basis.
• Escalate outstanding submission timeously for Support Office

Maintain Treasury Function

• Determine daily the cash balance and requirements for next day and submit to Finance Manager
• Maintain bank balances at an optimum level
• Compile daily cashflow input sheets

Manage Capex allocation

• Issue Capex in line with Capex policy
• Maintain Capex register for monthly reporting

General office administration

• Keeps record of all financial documentation for auditing purposes
• Ensure all Filling are done within agreed time frames

Adhoc

• Assist with any Adhoc duties as when required.

Requirements

Work Experience

• 3 years’ experience in a Finance Department

Education

• Matric Qualification with Accounting and Mathematics.
• External: 3 Year tertiary financial qualification
• Internal: studying towards a 3 year professional tertiary financial qualification with first year successfully completed