Accounts Payable Intern (12-month contract) at Vivo Energy (Shell licensee in Africa)

Principal accountabilities:

Accounts Payable Process:

• Check the validity of invoices
• Ensure that invoices are correctly recorded - receipted by the relevant department and correctly matched (maximum of around 100 invoices per month)
• Ensure timely payments to suppliers
• Resolve queries and disputes on supplier accounts
• Ensure that invoices not recorded at month end are accrued
• Assist with timely closing of accounts
• Weekly payment listing
• Send SVL Payments to Citibank
• Advise Citibank on payment of SVL invoices
• Reporting on SVL overdues

Controls:

• Prepare schedule of open Purchase Orders older than 1 month
• Analyze and document these Purchase Orders
• Ensure closure and/or receipts of these Purchase Orders
• Assist with Concur processing and reconciliation

Reconciling Supplier Accounts

• Ensure that reconciliations of Supplier Account Balances
• Perform AP Supplier reconciliations on a monthly basis

Ad-hoc

• Attend to any ad-hoc query as may be raised from time to time.

Requirements

• Degree in accounting (preferable) or Diploma in accounting.
• 6-12 months prior work experience (preferable)
• Proficient in Microsoft Excel & Outlook
• Excellent verbal and written communication skills
• Ability to effectively prioritize and manage demands.
• Adhere to strict deadlines and good time management skills