Acquisition Officer at SA: Central Energy Fund

Description

• To provide administrative support in the procurement of goods and services, supplier database maintenance, tender administration and contract administration for CEF Group.

Requirements

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• Matric (NQF Level 4), and National Diploma in Procurement / Supply Chain Management Bachelor’s degree (NQF Level 7) /Btech
• Level 4 Diploma CIPS Qualification as an added advantage.
• Honours or post graduate diploma (NQF Level 8) as an added advantage.
• A minimum of 6 years of which 3 years must have/be performing similar function

 DESIRED ADDITIONAL SKILLS/ COMPETENCIES

• Knowledge of procurement policies and processes and the applicable legislation
• Time management skill
• Negotiation skill
• Administration skill
• Customer focused 

KEY PERFORMANCE INDICATORS

Requisition Administration

• Register all requisitions for CEF and subsidiaries.
• Check and evaluate specifications.
• Draft requests for quotations and identify possible suppliers from database taking into consideration potential BBBEE or specific goals of suppliers.
• E-mail requests for quotations to suppliers
• Assist with the adjudication process and chair for Request for Proposals (RFP) of less than R500 000
• Negotiate discounts with suppliers.
• Evaluate quotations in consultation with user department, when required.
• Recommend supplier to budget holder.

Tenders and Requests for Proposals

• Prepare tender documents.
• Advertise tender on the E-tender portal or appropriate medium.
• Receive and open tenders and complete the tender register
• Provide secretariat support in the evaluation of tenders in accordance with tender processes.
• Evaluate RFPs for the group
• Present evaluation report to the Bid Adjudication Committee (BAC)
• Notify successful and unsuccessful tenderers of outcomes.
• Securely file all tender documentation for safekeeping
• Ensure compliance with CEF Procurement Policy