Admin Ckerk - Durban at RCL Foods

Job Description    
Vector Logistics is in search for an Admin Clerk to join our Finance Team. The role will be based in Westville and report to the Financial Accountant.

The incumbent will be required to upkeep the general ledger and to assist with daily cash administration.

Minimum Requirements    

• Matric plus an Accounting based tertiary qualification.
• Minimum of 3 years’ relevant experience is required.
• SAP R/3 knowledge and experience preferable
• Advanced MS Office skills (Word, Excel, and Outlook)
• Verbal and written communication
• Analytical thinking
• Numeracy

Attributes

•  Tolerant of stress and pressure
• Attention to detail
• Deadline driven

Duties & Responsibilities

Daily Cash Management

•  Check bank balances & get overall balance for spreadsheet from Standard bank website.
• Debtors figure from Credit Department.
• Payment’s figure breakdown from Sub Accountant.
• Complete spreadsheet & send out for approval to Finance Managers
• Check bank balances of each account we are paying from (Transfer funds if needed)
• Release step 4 of SAP EFT’s (ZRBS – VEC 99)
• Check bank statements that all payments are off successfully.
• Save audit reports on S/drive - S:\FINANCE\FINANCE HEAD OFFICE TEAM\Audit Files
• Update daily balances spreadsheet with investment / borrowing & bank balances.

 Expense Claims

•  Receive approved DOC workflow – Check approvals and attachments.
• Slips / Receipts need to be attached and checked against claim & FNB statement.
• Complete excel spreadsheet with details.
• Send Finance Manager run number to post with supporting docs.
• Once posted approve the GDA workflow.
• Pay Reimbursements weekly on a Thursday via payment run.
• Send payment list to Sub Accountant on a Wednesday & check runs.

NAM Import VAT

• Receive asycuda report & SAD 500 docs.
• Complete the monthly spreadsheet with SAD 500 details
• Check the SAD 500 docs against the asycuda report (These need to match) and investigate any outstanding documentation.
• Once schedule & asycuda report balances, email Finance Manager to check & complete return.
• Payment due 20th of each month
• Email Sub Accountant with amount due & ask her to change reference number for 700001 on 15th of month. She will also make sure enough funds are in NAM bank account
• Complete journal tab (Finance Manager to post)
• Check NAM bank account on 20th to make sure payment is off.

PO’s

• ME21N – Create PO (Request via DOC workflow or email, must be approved by manager and PO details on request)
• Send email for PO release (Check steps of release depending on PO value)
• Once fully released and invoice is received, goods receipt can be done – ML81N / MIGO
• Email invoice & PO number to Finance Clerk for verification

BOL Verification (Standard bank)

• Receive new account details loaded onto BOL (email from Master data team)
• Complete release step once verified by Cash & Assets Controller
• Check details loaded against support docs, make sure 100% correct to release.
• Reply to email once released.

CO 26 – Invoicing & Journals

• Upload invoices and journals requested by VTM Team ZTRIP_F65
• Fixed billing invoices done monthly (Spreadsheet saved in folder)

Month End

• Upload journals sent by Finance Managers – ZTRIP_F65
• Co 26 – Fixed billing schedule & invoicing and journals sent by VTM team – ZTRIP_F65
• Payroll journals sent by Payroll Manager.
• Send outstanding list of POs not released to Finance Clerk for accrual.
• Standard bank interest accrual
• Process journals from Sub Accountant to clear bank accounts (Salaries, bank charges, Cashman investment / borrowing, bank entries)
• Ad hoc duties

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.