Admin Support (Office Of The CEO) WCLA 09/2023 at Western Cape Liquor Authority

Requirements:

• NQF 6 Qualification – Diploma in a relevant field (Administration)
• At least 2-4 year’s relevant experience working in an Executive Management Office Environment
• Computer literate with touch-typing skills
• Experience and competencies which will be advantageous:
• Document Management System experience (advantageous)
• Code B Driving license with no vehicle restrictions (advantageous)

Key performance areas:

• Provide daily Secretarial and Receptionist support services to the Office of the CEO:
• Responsible for answering all incoming calls in a polite and professional manner.
• Responsible for making outgoing calls as and when necessary.
• Ensuring all emails are acknowledged and responded to in a timely manner.
• Responding to internal and external stakeholders relating to enquiries in a timely manner.
• Responsible for all logistical arrangements of meetings.
• Ensure timely preparation and processing of meeting Agenda’s.
• Provide comprehensive minutes after each meeting.
• Rendering Administrative Support Services to the Office of the CEO, the Governing Board and Management Team.
• Ensuring incoming documents is registered and processed timely.
• Drafting of submissions, presentations and conduct relevant research as required.
• Budget Monitoring for the Office and ensuring completion and submission of requisitions
• Processing travel arrangements for the Governing Board, Chief Executive Office, and Management
• Ensuring timely arrangements for catering services
• Provide an accurate and up to date record-keeping system:
• Record-keeping of documents in electronic and hard copy formats.
• Record-keeping of all recordings of meetings.
• Record-keeping of all enquiries and responses to the Office of the CEO.
• Diary Management of the Chief Executive Officer
• Scheduling all meetings of the CEO and preventing conflicts.

Skills:

• Computer literacy plus advanced proficiency in MS Office.
• Must be able to do speed typing.
• Good verbal communication and interpersonal skills.
• Excellent organizing and document management skills.