Administrative Assistant at Austell Pharmaceuticals

About the job

Main Purpose of Job

The Al-Noor Austell administrative assistant will manage the day-to-day operations of the foundation.

Key Performance Areas   (Core, essential responsibilities –outputs of the position)

• Have a good understanding of the purpose and vision of the Al Noor Austell foundation

• Manage day-to-day operations  

• Provide administrative support to ensure efficient operation of the foundation

• Manage donations process

• Reviewing donation submissions 

• Manage and maintain donation enquiries

• Manage and maintain recipient data base

• Handling correspondence with internal and external stakeholders

• Liaise with finance regarding payments of donations

• Conducting GAP analysis on NPO’s

• Administration of board meetings 

• Coordinating and administering events

• Coordinate and manage volunteers

• Site visits to various NPO’s

• Maintain budget and track expenses

• Raising awareness around Al-Noor foundation internally 

• Carry out marketing and public relations activities

Minimum Requirements 

EDUCATION

• Diploma in Administration, or

• Any undergraduate degree

• Major in finance would be beneficial

EXPERINCE & SKILLS/PHYSICAL COMPETENCIES

• 3 (three) years administration experience

• Strong organisational skills

• Strong administration skills

• High level of accuracy and attention to detail

• Ability to oversee small number of volunteers

• Flexibility with willingness and ability to vary hours according to workload

• Ability to multi-task

• Ability to learn quickly and adapt

• PR experience (would be beneficial)

BEHAVIOURAL QUALITIES

• Excellent interpersonal skills

• Good written and verbal communication skills

• Time-management

• Problem solving

• Empathetic

• Passionate

• Ability to work with people from different backgrounds

General working conditions (e.g. shift work, drivers’ license, specific tools, special clothing, environmental requirements, etc.) 

• Drivers licence

• May be required to work overtime or on weekends

Travel

• Will be required to visit various NPO’s