Administrative Officer C1 at Stellenbosch University

About the Job

Duties/Pligte

• Personal, telephonic and electronic communication, internal as well as external;
• Secretarial and other general administrative duties;
• Handling access control, general enquiries of students, visitors, the University and general services;
• Providing administrative support to personnel, including booking venues, reporting and following-up about faults, purchases and requisitions, internal communications, academic information, administrating module evaluations, coordinating courier and postal services, copying and scanning, stationery;
• Liaising with other departments/divisions and universities;
• Booking venues for meetings;
• Setting up, checking and testing all technical equipment prior to scheduled meetings;
• Drafting the agenda;
• Taking and typing of minutes, reports and general correspondence;
• Maintaining the departmental website and social media.

Job Requirements/Pos Vereistes

• Relevant post-matric qualification;
• Excellent professional communication skills in at least two of the three official languages in the Western Cape;
• Proven secretarial and administrative experience;
• Proven computer proficiency (MS Word, Excel, Outlook, Internet);
• Initiative and the ability to work independently;
• Excellent organisational and time-management skills;
• The ability to work in a team;
• The ability to function under pressure and handle multiple demands;
• The ability to think ahead.

Recommendation/Aanbeveling

• Knowledge and experience of the administrative and computer systems of Stellenbosch University;
• Experience of regular contact with students, university staff and the general public;
• Knowledge and experience of electronic learning and teaching platforms (e.g. SUNLearn);
• Experience with website management update;
• Knowledge of General Linguistics as a field of study.