Administrative Stock Controller at Oza Holdings

• We are seeking a highly detail-oriented and operationally focused Administrative Stock Controller to manage end-to-end stock administration and inventory control processes across three mining trading entities.
• The role is responsible for ensuring accurate stock processing, purchase order administration, inventory movement tracking, and SAP stock integrity across multiple sidings and port locations. The successful candidate will play a critical role in reconciling operational stock movements with SAP records, supporting month-end reporting, and ensuring accurate inventory valuation and transaction processing.
• This role requires a strong administrative controller mindset, excellent SAP capability, high attention to detail, and the ability to work closely with operations, logistics, finance, and commercial teams.

Key Responsibilities

Purchase Order Administration & Control

• Create and process purchase orders (POs) on SAP.
• Track and manage all POs from initiation through to final closure.
• Ensure all supporting documentation is complete and correctly processed.
• Process supplier invoices against approved POs.
• Investigate and resolve PO, GRN, invoice, and stock discrepancies.
• Ensure timely and accurate closure of completed POs.

Stock Processing & Inventory Administration

• Process all stock movements accurately through SAP.
• Maintain accurate stock balances across sidings, rail, and port operations.
• Capture and process inventory transfers between locations and entities.
• Prepare stock by required quality grades within SAP to facilitate:
• Rail transfer processing
• Sales invoicing
• Client allocations
• Process stock adjustments, gains, and losses based on operational counts and reconciliations.

Inventory Reconciliation & Validation

• Reconcile operational stock reports against SAP stock reports daily/weekly/monthly.
• Validate completeness and accuracy of stock movements recorded by operations.
• Investigate stock variances and follow up with operations teams to resolve discrepancies.
• Review stock-on-hand balances versus physical counts at sidings and port facilities.
• Ensure integrity and reliability of inventory records across all three entities.

Month-End Inventory & Valuation

• Perform month-end stock reviews and reconciliations for all sidings and port locations.
• Prepare monthly stock valuation reports for the three trading entities.
• Generate and distribute monthly inventory movement reports.
• Support finance with inventory reporting, reconciliations, and audit requirements.
• Assist with stock provisioning and variance analysis where required.

Reporting & Operational Support

• Generate regular inventory movement and stock valuation reports.
• Provide operational and management reporting relating to stock balances and movements.
• Monitor stock movement trends and highlight irregularities or control weaknesses.
• Support continuous improvement of inventory and stock control processes.

Minimum Requirements:
Qualifications
Diploma or Degree in:

• Supply Chain Management
• Logistics
• Inventory Management
• Finance / Accounting
• Business Administration or related field

Experience
Minimum 3–5 years’ experience in:

• Stock control
• Inventory administration
• Mining, logistics, commodities, or trading environment
• Strong experience working on SAP inventory and procurement modules.

Experience with:

•  Purchase order processing
•  Inventory reconciliations
•  Invoice processing
•  Month-end stock procedures
• Exposure to rail, siding, port, or bulk commodity environments advantageous.

Technical Skills

• Strong SAP knowledge and experience essential.
• Strong Excel skills required.
• Understanding of inventory valuation principles.
• Strong reconciliation and reporting capability.
• Ability to analyse operational reports versus system reports.

Key Competencies:

• Exceptional attention to detail
• Strong administrative and organizational skills
• High level of accuracy and accountability
• Strong reconciliation and problem-solving ability
• Ability to work under pressure and meet deadlines
• Strong communication and follow-up skills
• Ability to engage effectively with operations and finance teams
• Process-driven and control-focused mindset

Success Measures for the Role

• Maintain accurate SAP stock records across all entities
• Ensure timely PO processing and closure
• Minimise stock variances and unresolved discrepancies
• Deliver accurate month-end inventory and valuation reporting
• Improve alignment between operational stock movements and SAP records
• Support efficient invoicing and inventory flow through the business