Assets and Contract Management Specialist REF No: SCM: 34/2024 at MICT SETA

MINIMUM REQUIREMENTS 

• Minimum of a bachelor’s degree in supply chain management/Procurement/Logistics/ Purchasing (NQF 7) or equivalent. 
• Valid CIPS accreditation will be an added advantage. 
• Minimum of 3- 5 years’ experience in procurement or sourcing processes. 
• Minimum of 3- 5 years’ experience in Contract Management. 
• Minimum of 3- 5 years’ experience in Asset Management. 
• Must be confident in handling multiple contractual agreements. 
• Sound knowledge contract law or risk management. 
• Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines 
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks 
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations. 
• ERP system 
• Other requirements: Updating detailed schedules including annual assets additions and disposals.  

ROLES AND RESPONSIBILITIES 

Strategic Planning 

• Assist in the planning of the demand for goods/ services in terms of SCM regulations. 
• Provide comparative price analysis based on previous data and total cost of ownership analysis for new contracts. 
• Keep abreast of changes in legislations.  

Asset Management 

• Assist in maintenance of the asset administration system as per PFMA, policies and procedures. 
• Assist in maintaining asset registers, including acquisitions, maintenance management, transfers, valuations and safeguard assets. 
• Conduct asset verification, investigate, Resolve assets discrepancies and report on variances. 
• Report on asset management information as required to internal and external stakeholders. 
• Compile asset disposal reports and request for approval 
• Ensure that assets have identification tags. 
• Maintain record keeping of capturing transferred, donated and or disposed assets for accurate reporting. 
• Support bid specification committees on ad hoc basis 
• Adherence to the PFMA requirements on all asset management aspects. 

Contracts Management 

• Engage and Support contract managers across multiple projects. 
• Facilitate engagement between supplier and end users on contract matters 
• Conduct compliance checking of contracts and record contracts on the contracts register to ensure compliance with the SCM policy, 
• Maintain and update the contract register 
• Facilitates contract amendment and ensure that changes to the contract are agreed and implemented by both parties 
• Notify and assist end user about contracts termination, renewal, extensions, and variations where required 
• Monitor contracts spending against service level agreement. 
• Facilitate drafting of contracts as required for approval and signing between the MICT SETA and service provider’s milestones. 
• Ensure that contracts are in compliance with Public Finance Management Act and other MICT SETA requirements and risk protocols 
• Provide Supplier performance history and contracts close-out report. 

Stakeholder Management and Relations 

• Ensure that all vendor and contract queries, are resolved or escalated accordingly. 
• Build and maintain sustainable stakeholders’ relationships through interactions, consultations and communication. 
• Negotiate with relevant suppliers to meet quality, delivery and cost objectives. 
• Provide advocacy on tender and contracts management related matters to relevant stakeholders. 

Risk and Compliance 

• Produce progress and information reports according to requirements and timelines. 
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. 
• Ensure implementation of risk remedial actions. 
• Manage the filing, storage and security of documents.  

Financial Management 

• Facilitating of negotiations process with potential service provider 
• Ensure the SCM system is cost effective and implement process to mitigate a potential fruitless wasteful, irregular and unauthorised expenditure. 
• Perform miscellaneous job-related duties as assigned 
• Monitor expenditure as per SLA