We are JTC, an independent, award-winning provider of fund, corporate and fiduciary services to institutional and private clients. Established in 1987, we now have over 500 people in offices across 18 jurisdictions, with assets under administration totalling over US$70billion. Our independence and shared ownership culture means we all share the same priority...
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To deliver a high quality service to clients. To provide high level technical expertise for the purpose of undertaking the corporate governance of all fund services client business.
Main Responsibilities and Duties
Responsible for the delivery of high quality Corporate Secretariat services in accordance with constitutive documents, service level agreements, fund documentation and applicable statutory and regulatory requirements and be the primary point of contact
Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
Draft board papers, ensure board packs are assembled and distributed to client boards
Attend and minute board meetings, travelling to client locations as required
Draft governance sections of annual and semi-annual reports in conjunction with fund accountants and advisors
Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
Keep clients’ records up to date and ensure all statutory registers are maintained
Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate
Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
Provide contribution to meeting discussions, as and when required
Monitoring changes in legislation and the regulatory environment, taking appropriate action as required
Liaising with external regulators and advisers, such as lawyers and auditors
Provide any other duties as defined or deemed necessary by our Clients
Supervise and assist with the management and training of junior member of the team, conducting appraisals and performance management review if requested/appropriate
Check delegate and monitor work of junior members of the team and where appropriate ensure team’s adherence to the contractual obligations
To facilitate a seamless transition of new client business into Corporate Secretariat department in a co-operative manner, ensuring that the client’s needs are clearly understood and can be satisfactorily met
Providing high level technical guidance and support to own team and in addition to other business areas in order to ensure delivery of a high quality service
To continuously improve personal skills through self-development and maintain personal development records
To contribute towards the development and enhancement of processes, ensuring best practice and JTC Corporate Fiduciary standards and procedures
Provide advice to directors on their statutory and fiduciary duties, responsibilities and powers and to provide guidance to the Board with the interpretation and application of legal and regulatory requirements.
Ensure that all corporate governance and compliance matters are managed, addressed and tabled at Board meetings in accordance with the corporate calendar.
Responsible for the administration relating to Board meetings, maintaining of statutory documentation such as minute ad resolution books and preparing Board Charters and Terms of Reference.
Ensure that the Board implements best practice corporate governance requirements in line with the Companies Act and King IV
Facilitate accurate and timeous administration of company records and registers including the lodgement of all documents and statutory filings with the Companies and Intellectual Properties Commission (“CIPC”)
Administering the smooth running of meetings and producing accurate minutes and resolutions
Facilitate Directors induction and training
Prepare and manage the annual Board calendars
To manage correspondence between the company and the shareholders.
Essential Requirements
Good understanding of the Companies Act 71 of 2008, MOI, King IV and JSE requirements
Good CIPC knowledge and experience in all company lodgements/amendments
Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients
Knowledge of the relevant jurisdictions’ rules and regulations
Understanding of the various Stock Exchanges’ listing rules
Understanding of the importance of controls and the fiduciary responsibility of directors
Understanding of the features of the different types of relevant asset classes
Ability to demonstrate effective communication skills
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