Audit Administrator & Training Office Coordinator at BDO South Africa

The purpose of the role is to provide administrative support to the audit department as well as to be responsible for coordinating all trainee related activities to ensure the smooth running of the training office.

Duties and Responsibilities:

• Processing purchase orders
• Capture travel and expense claims for Partners where required
• Invoicing
• Correspondence and communication with clients, suppliers and staff
• PowerPoint presentations
• Bank confirmations
• Windeed Searches
• CRM process for new Clients
• Timesheet management
• Work in progress management
• Collating and preparing reports
• Organizing internal and external meetings including arranging room bookings, equipment and catering needs
• Prepare documentation such as agenda, presentations for meetings and word / excel documents and minute taking
• Create and maintain filing system & printing as requested
• Ad hoc administration
• Assisting with PA duties when required
• Registration of new Trainees onto the TCMS system
• Managing the TCMS dashboard. This includes liaising with trainees if they need to manage their dashboards.
• Tracking and Reporting on core hours for the trainees.
• Ensure that the coaching schedule is updated and maintained.
• Preparing and filing all attendance registers for events and training.
• Payment of all IRBA, SAICA, LTS Invoices.
• Ensure accuracy of the LTS billing summary.
• Ensure the LTS compliance is achieved by trainees and Managers regarding performance records.
• Ensure proper coordination of board courses.
• Ensure proper records are kept for registration of trainees for board Courses.
• Manage performance and growth conversations between managers and trainees
• Assist in the preparation of Increase schedules for the trainees.
• Collate all information pertaining to SAICA re-accreditation process
• Keeping accurate information for Trainee qualifications and their academic progression
• Timeously informing the People and culture department on any contracts due for termination.
• Assist with the discharging of trainees on TCMS.

Requirements    
Qualification:

• Business Administration Diploma or equivalent

Experience:

• Minimum of 2 year’s experience in administration
• Experience in a professional services environment

Competencies:

• Excellent communication skills (Verbal and written)
• Excellent internal and external stakeholder relationship management
• Ability to meet tight deadlines and work well under pressure
• Quality and detail oriented
• Maintaining excellent client focus
• Excellent Computer Skills (Excel, Word, PowerPoint, etc.)
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills

Job Closing Date: 9th, March 2022