Banking Administrator at Bowmans (Law Firm)

Experience and Qualifications:

• Diploma in Accounting or studying towards a BCom Accounting degree
• 2-3 years’ experience in financial accounting within a trust and treasury environment
• Knowledge of Legal Practice Council Act & Rules
• Knowledge of FICA and FATCA beneficial
• Experience with online banking systems beneficial
• Experience in foreign currency transactions beneficial
• Proficient in Microsoft Excel and Office

Job Accountabilities:

• Create foreign beneficiaries on online platform before requesting the bank to lock beneficiary for payment
• Process business payments (local and foreign) on online banking system from local and foreign currency bank accounts accurately and timeously, ensuring supporting documents are sufficient
• Print and circulate inward telegraphic transfers (tt’s) from international trade system.
• Reply accurately and timeously to inward tt’s, once forex sold
• Run report from FX Trading for review and sign off by supervisor
• Scrutiny of daily receipts on business bank statements
• Liaison with bank and debtors clerks to identify and allocate all receipts daily (local and foreign)
• Monitor unidentified/unallocated business and trust receipts
• Send unidentified payments to partners and staff for identification and follow up to ensure that the payments are allocated timeously
• Request more information from bank on unidentified receipts, send information received to credit control team and follow up on long outstanding unidentified amounts.
• Ordering forex for directors and staff travelling overseas
• Assist in daily transfer of funds and trust control reconciliations
• Prepare and send outstanding list of trust receipts daily to directors and staff for identification and allocation
• Capture and process attorney trust transactions (local and foreign), accurately and timeously in accordance with the Legal Practice Act and Rules, FICA and FATCA.
• Ensure client authorization is obtained for all trust transactions
• Process investment transactions (opening and closing of investments) with correct supporting documentation), interest and investment reconciliation to statements
• Monitor unidentified/unallocated business and trust receipts
• Prepare stationery allocations, depreciation and withholding tax journal, submit to manager for review before processing at month end
• Capture reversals and write offs as and when they arise
• Prepare deposit form for local or foreign cheque received and submit to manager for review and sign off before sending to the bank for processing
• Ensure timeous response to all trust queries received internally and externally
• Provide information to auditors, as and when required
• Complete ad hoc tasks accurately and timeously as and when required
• Support the business as and when adhoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes
• Assist with designated and identified projects and initiatives

Personal Attributes:

Perseverance:

• Be able to work well under pressure to meet deadlines, without compromising work quality or standards,
• Superior attention to detail and accuracy.

Teamwork:

• Work together with colleagues and staff to enhance the team’s overall performance.

Ethical:

• Display honesty and integrity at all times.

Skills:

Planning/priority setting:

• Coordinate and have an orderly structure in place to achieve goals, objectives and tasks. Good time management.

Good communication skills:

• Able to express ideas clearly, produce documents that have appropriate organization and structure.

Computer literacy:

• Proficient in Microsoft Word, Excel, Online Banking and accounting packages/software.

Interpersonal skills:

• Good interpersonal skills to communicate and build relationships within the firm.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.

Closing Date for applications is Friday 11 December 2020.