Business Project Administrator at Old Mutual South Africa

Job Description

• Provides project administrative services and assists in coordinating the implementation of function-specific projects that drive the implementation of the business strategy.

Responsibilities
Project Reporting and Review

• Draft elements of project review reports and presentations to support delivery of the review process.

Project Planning

• Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.

Document Preparation

• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Requirements Management

• Identify, elicit, and document user/project requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Outline verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.

Stakeholder Management

• Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.

Project Risk and Issue Management

• Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issue logs.

Continuous Improvement

• Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.

Project Scope Definition

• Contribute information and analysis to support the specification of project deliverables.

Contract Management

• Carry out a range of contract management tasks.

Project Closeout and Handover

• Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.

Project Resource Management

• Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.

Personal Capability Building

• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Minimum Requirements : 

IT/Systems:

• Microsoft Office: Excel; Word; Power Point;
• MS Project
• Planview
• Outlook – email and diary management
• Oracle HRMS
• Oracle Financials (BVAR)
• Sharepoint
• Travel link
• Procurement system

Business and Technical Knowledge:

• Stakeholder management and engagement
• Distribution lists
• Project budgeting and tracking
• An understanding of project management methodologies – AGILE, Waterfall etc
• Ability to perform basic research and analysis
• Elementary understanding of project management principles –project scoping, project management, project closure
• Effective use of project management documentation and templates eg WBS, change logs, RAID logs
• Effective use of project management tools and systems – MS Project, Gantt/Pert charts, dashboards
• Meeting co-ordination and minute taking
• Compilation of meeting packs
• Participation in project meetings and project reviews
• Identify and escalate any possible variance from project plans
• Corporate Governance

Personal Attributes/skills:

• Sound communication skills (written, email, phone, F2F)
• Excellent planning and organising ability
• Attention to detail
• Quality orientation
• Problem solver
• Adaptable and flexible
• Action oriented
• Positive attitude
• Work under pressure to agreed deadlines
• Relationship builder
• Team player
• Initiative, proactive

Experience and qualification:

• Minimum:  3-5 years' experience in a similar role with a relevant completed tertiary qualification.

Skills

• Agile Project Management, Change Management, Negotiation, Prioritization, Project Communications Management, Project Estimations, Project Management Governance, Project Quality Assurance, Project Quality Management, Project Reporting, Project Risk Management, Project Scope Management, Requirements Management

Competencies

• Action Oriented
• Balances Stakeholders
• Communicates Effectively
• Drives Results
• Ensures Accountability
• Manages Complexity
• Organizational Savvy
• Plans and Aligns

Education

• NQF Level 6 - Diploma, Advance or Occupational Certificate or equivalent

Closing Date

• 08 May 2025 , 23:59