Buyer at Aspen Pharma Group

ROLE PURPOSE:

• Place and follows up on purchase orders and supplier payments, manage returns to suppliers, maintain positive working relationships with suppliers and keep records of all purchasing transactions carried out

RESPONSIBILITIES:

Strategic and ad-hoc ordering

• Optimise and facilitate implementation of current processes
• Identify gaps in current policies and procedures
• Propose changes or improvements to processes, tools and techniques
• Contact suppliers and submit orders
• Direct informal negotiations, in case of ad hoc orders
• Conduct price checks
• Source products in line with business requirements within minimum lead times
• Ensure delivery of products in line with business requirements
• Check on missing/ rejected goods
• Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
• Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

• Oversee purchase approval process
• Generate purchase orders
• Manage the processing of invoices and effecting of payments
• Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

• Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

• Keep complete records for all purchase transactions
• Maintain filing and record keeping of all financial documents
• Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
• Provide detailed reports on work activities to supervisor, as required Rep

Requirements
EDUCATION QUALIFICATION AND EXPERIENCE:

• 4 years Procurement experience in a highly regulated industry
• Diploma in Logistics, or a related field
• Computer literacy, including proficiency in the use of MS Excel and MS Word

COMPETENCIES:

• Interrogating Information
• Following Procedures
• Maintaining Accuracy