Buyer - Industrial Affairs - 6 month contract at Sanofi

Job function:
Buyers are responsible to ensuring that the company selects the most appropriate goods and services on the basis of price, quality and delivery times and services support.

• Ensure the company’s requirements are confirmed with suppliers by formal purchase order or by the use of other written formats as appropriate
• Responsible for securing and analyzing quotations, negotiating of prices and terms .
• Purchase of goods, material services and process of appropriate documentation.
• Develop new sources of supply and arrange for the testing on new products.
• Ensure requisite authorizations are obtained prior to the issue of orders, in accordance with Procurement policy and procedures.
• Support the implementation of the category strategies designed by the category managers Africa & Algeria on the site”

Key Accountabilities:
Knowledge / Skills:

• Good communication skills at all levels / internal and external
• Computer literate
• Result monitoring and reporting
• Excellent planning and organizing skills
• Accuracy, Attention to detail
• Ability to work independently, under pressure and to multi-task
• Key factor – able to meet deadlines
• Pro-active
• Team player
• Decision making
• Willingness to go that extra mile
• Sense of Urgency

Job Holder Entry Requirements:
Education:

• Matric

Experience & Knowledge:

• Purchasing diploma an advantage
• 3-5 Years Purchasing / Procurement experience essential
• Working experience on SAP an advantage
• Negotiating skills
• Excellent Computer literacy skills– MS Word; Excel; Outlook essential
• Additional in house packages will be trained.

Job Description:
We are a service department and therefore we should be service orientated at all times. This entails being helpful, going that extra mile and being professional. Ensure that the Procurement department is running professionally and ethically according to policy and procedure

Stock Purchases:

• Purchases to conform to latest specifications
• Order from Quality Approved Suppliers only
• Ensure a source of supply to avoid Production stoppages
• Source suppliers and alternative suppliers for better pricing, quality and service
• Select BEE accredited suppliers, wherever possible
• Obtain quotes from suppliers & negotiate and complete analysis
• Annual Tenders – data collections, compile tender document, invite suppliers to tender, analysis, award, monitor
• Implement and control switch in suppliers resulting from tenders
• Complete relevant documentation for SAP standard pricing for new products
• Maintain info records on Athena for area of responsibility
• Monthly MRP, assign supplier, feedback to Planning department within 48 hours
• Ensure Minimum order quantities negotiated are adhered to
• Approve purchase order within the required SAP approval flow
• Ensure Suppliers have the required product specification (s)
• Communicate any problem products to relevant managers
• Track market trends
• Non-Conformance reports
• Input for Purchasing Price Variance Report
• Input on pricing and trends for annual Procurement Budget
• Sourcing for new product development
• Track samples submitted for testing, providing all required documentation until final approval
• Request, order and track all material required for Trial batches until QC released
• Request Supplier audits for new suppliers
• Submit product changes via formal Change Control system

Non-Stock Purchases:

• Requisitions to be checked for authorized signatures/authority limits, purchasing group, purchasing organization, estimated delivery date, material group and quotes
• Turnaround time for price to be submitted to business is 5 days
• Source alternate suppliers for better pricing quality and service /BEE accreditation
• Obtain quotes from suppliers & negotiate and complete analysis, where applicable
• Requisitions to be accurately released daily with correct approval flow
• Coverage & savings to be recorded on SAP daily
• Ensure details of suppliers are correct on the system
• Filing of purchase orders by supplier, by purchase order number
• Monitor deliveries and follow ups with suppliers
• Run outstanding purchase order report twice a month - 15th and 25th
• Coverage and blanket order reports to be run monthly
• Record coverage and savings on the Save system monthly

Stock and Non-Stock Purchases:

• Submit monthly reports
• Understand the trend of your categories
• Contracts to be obtained/signed and monitored
• Handle Order and Invoice queries
• Follow up on unacceptable goods and services
• Train and share knowledge, if necessary
• KPI’s to be monitored and measured
• Update Action plan for your categories
• Teamwork extremely important
• Assist in absence of colleagues