Buyer - Johannesburg at PPC Africa

Job Advert Summary    

• To plan and coordinate the buying, expediting, receiving, shipping of goods and invoicing of goods and services for the Zimbabwe plants.
• Procurement: Obtain quotes (RFQ) in line with procurement procedures. Negotiate price and delivery. Do adjudication where applicable. Place orders with suppliers.

Minimum Requirements    

• Purchasing Management Diploma
• Planning and coordination
• SAP ERP (MM) working knowledge
• Basic commercial knowledge
• Basic finance knowledge
• Maintenance, Repairable and Operations (MRO) spares understanding
• Stakeholder management
• Basic knowledge of Imports and Exports
• 5 Years in a Procurement Environment

Duties and Responsibilities    

• Procurement: Obtain quotes (RFQ) in line with procurement procedures. Negotiate price and delivery. Do adjudication where applicable. Place orders with suppliers.
• Foreign Exchange Contracts (FEC): Liaise with Treasury for FECs where goods are bought internationally. Ongoing confirmation of due delivery dates to ensure payment dates are adjusted where necessary.
• Expediting: Expedite orders with suppliers and update deliveries as and when required. Provide update and feedback to Zimbabwe team.

Receiving:

• Local: arrange transport for goods quoted EXW/FOT. Liaise with the consolidation warehouse daily on goods delivered.

International:

• arrange with Clearing Agent to collect and clear goods according to Incoterms
• Receipting: Coordinate receipting of goods and services in SAP.
• Invoicing: Prepare commercial invoices for goods to be transported to Zimbabwe plants.
• Planning: Arrange and coordinate the physical movement of goods to Zimbabwe.
• SAP Invoices: Liaise with Finance to ensure all goods and services are invoiced in SAP.

Reporting:

• month end reporting of outstanding purchase orders, open commercial invoices and any additional reporting which may be required from time to time.
• Supplier Liaison, Appraisal and Communication: Liaise with suppliers regarding price differences, deliveries and specifications. Supplier performance reviews to be conducted monthly.
• Minimise waste and save costs: Comply with work rules, standards and methods. Take care to minimise waste. Provide feedback on optimisation opportunities.
• Team relationships and conflict resolution: Maintain active and informative relations with all team members and colleagues, take remedial actions where necessary.