Job Description
- The Construction Project Manager is responsible for planning, overseeing, and managing the successful delivery of infrastructure projects from inception to completion, with a focus on total facilities and asset management. The role ensures that projects are executed in line with best-practice project management methodologies, institutional standards, and all applicable regulatory frameworks to achieve cost efficiency, sustainability, compliance, and developmental impact.
Key Responsibilities
Total Facilities and Asset Management
- Oversee the planning, implementation, and coordination of total facilities management services across construction sites and completed infrastructure.
- Maintain effective management of building operations and maintenance plans to support asset functionality and lifecycle optimisation.
- Develop and implement facilities management strategies, service level agreements, and preventative maintenance schedules aligned to project requirements and regulatory standards.
- Monitor service providers, contractors, and on-site support teams to ensure quality, safety, compliance, and cost efficiency.
- Conduct regular inspections, assess facility performance, and address operational risks to ensure continuous service delivery and optimal asset availability.
Project Management
Project Initiation, Planning, Execution, Monitoring, and Closure
- Develop Project Charters, Project Execution Plans (PEPs), and related project documentation aligned with approved scope, objectives, and institutional requirements.
- Develop, review, and update project schedules, ensuring all milestones, deliverables, and dependencies are accurately captured.
- Coordinate and manage inputs from key stakeholders, including professional service providers (PSPs), consultants, contractors, and clients.
- Lead the implementation of project management methodologies, ensuring effective planning, execution, monitoring, control, and closure of projects.
- Identify and implement corrective and expediting measures to mitigate risks and prevent project delays.
Project Coordination and Team Leadership
- Serve as the primary liaison between the Programme Manager, project teams, and client representatives.
- Coordinate multidisciplinary project teams to ensure seamless collaboration among PSPs, contractors, and subcontractors.
- Promote a culture of teamwork and accountability by setting clear objectives and ensuring alignment with programme goals.
- Allocate and manage resources effectively to optimise productivity and project performance.
- Implement the office framework, defining team objectives, responsibilities, and deliverables.
Cost, Time, and Quality Management
- Implement and monitor cost, time, and quality control systems to ensure project delivery aligns with approved baselines.
- Conduct regular project and site progress reviews, identifying variances and implementing corrective actions.
- Oversee project budgeting, cost control, and payment processes, including validation of contractor and PSP claims before submission to the Programme Manager.
- Adhere to budgetary, quality, and safety standards throughout the project lifecycle.
- Deliver all projects on time, within budget, and to the required quality standards.
Contract Management
- Administer project contracts in line with approved contractual frameworks (JBCC, NEC, GCC, etc.) and institutional guidelines.
- Monitor contractor performance, compliance, and deliverables, ensuring adherence to contract timelines and obligations.
- Identify and address contractual issues in collaboration with legal, technical, and finance teams.
- Issue contractual instructions and manage variations in accordance with established procedures.
- Maintain accurate contract documentation and records for audit and reporting purposes.
Communication and Reporting
- Establish and maintain effective project communication channels for timely feedback to management, clients, and key stakeholders.
- Record and circulate site meeting minutes, action plans, and decisions.
- Compile and submit weekly and monthly project progress reports, including risk registers and mitigation updates.
- Conduct project close-out reviews, capturing lessons learned and ensuring knowledge transfer.
Commissioning and Handover
- Oversee the commissioning and handover of completed projects to clients or end-users.
- Verify availability of all closeout documentation, including as-built drawings, operation manuals, and warranties.
- Verify that all project deliverables meet contractual and operational requirements before sign-off.
Health, Safety, and Environmental (HSE) Compliance
- Enforce compliance with the Occupational Health and Safety Act (OHS Act) and institutional HSE policies.
- Monitor implementation of Environmental Approval (EA) conditions and ensure ongoing compliance.
- Promote a culture of proactive safety management through regular audits, inspections, and training.
- Investigate and follow up on incidents, implementing corrective and preventive actions.
Stakeholder Management
- Develop and maintain a Stakeholder Engagement Plan identifying critical stakeholders, their interests, and communication needs.
- Manage stakeholder relationships to ensure alignment with project objectives, timelines, and development outcomes.
- Balance stakeholder expectations and promote transparency through effective governance and structured communication.
- Support social facilitation processes to encourage community participation and project ownership.
Key Measures of Performance
- Projects delivered on time, within budget, and to required quality standards.
- Effective cost, time, and quality control measures implemented and monitored.
- Compliance with Health, Safety, and Environmental legislation and institutional protocols.
- Robust project governance and adherence to established project management methodologies.
- Quality, accuracy, and timeliness of reports, presentations, and documentation.
- Achievement of clean audits and positive stakeholder feedback.
Expertise & Technical Competencies
Technical Competencies
Project Management
- Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
- Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
- Successfully manages substantial project budgets and reports directly to senior managers on the progress and results of projects.
- Identifies complex issues that need escalation and proposes appropriate corrective actions.
Detailed Oriented
- Quickly identifies relevant and irrelevant information to support accurate decision making.
- Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
- Consistently identifies all relevant details that are not obvious in complex situations.
- Requires the highest standards for accuracy and quality for their work.
- Establishes processes to ensure accuracy and quality of services delivered by the team.
Planning & Organising
- Coaches others on advanced planning and organising skills.
- Plays a role in transferring advanced planning and organising skills and knowledge to others.
- Identifies and acts on opportunities to partner with other units in the department to achieve desired results.
- Develops partnership agreements that ensure win-win outcomes for all parties. Develops integrated plans for the work unit and others that interface with the function’s budget.
Reporting & Communication
- Designs, reviews and improves reporting processes and provides guidance.
- Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
- Is relied on by others to help them write complex technical and non-technical documents and briefs.
- Can determine which aspects of this knowledge area need to be transferred to others to achieve organisational goals.
- Coaches others and transfers communication skills and knowledge to others.
- Able to communicate complex problems or concepts by making them simple and understandable for others.
- Adapts language to the level of the audience to ensure that the message has a positive impact and is interesting to the audience.
- Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high-level audiences.
Presentation Skills
- Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g., the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
- Has knowledge of various feedback mechanisms to check levels of audience understanding.
Written communication
- Understands that different writing styles are required for different documents or audiences.
- Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
- Reviews others’ documents for clarity and impact.
- Has a solid mastery of writing principles such as grammar, sentence construction etc.
Verbal communication
- Able to present a theme in writing in an ordered, intelligible manner with well-structured and relevant supporting detail.
- Able to understand topic switches and use vocabulary of attitude.
- Reasonably fluent in speaking.
Deadline:3rd March,2026
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