Coordinator, Mining Systems - Kriel at Exxaro Resources

PURPOSE:

• To ensure the continuous operation of a Document Management System (DMS) that contains all legally required managerial instructions, Standard Operating Procedures and other process documentation.
• Duties include the co-ordination of reviews of documentation, communication of completed documents and interacting of other systems with this DMS.
• Responsibility is for all Mining and Support systems.

Minimum Requirements    
QUALIFICATIONS:

• Certificate Blasting For Fiery Mines (Essential/Minimum)
• N Dip: Mining Engineering (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• B Tech (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 5 years Relevant mining experience. Experience as a Mining Supervisor will be an advantage. (Essential/Minimum)   Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Competence: SAP Position Specific Module (Essential/Minimum)
• Competence: MS Office Relevant Package (Essential/Minimum)
• Shift Supervisor Skills & Tech Program (Essential/Minimum)
• Comp requirements as required ito MHSA (Essential/Minimum)

Duties & Responsibilities    
Administration and Support Services    

• Schedule and perform audit activities, including pre-audit planning, audit execution, audit evaluation, and post-audit follow-up in order to monitor quality and compliance when overseeing creation of Managerial Instructions, Procedures, Codes of Practices (COP’s)
• Maintain files of minutes of Management Review Meetings
• Schedule availability of resources required for completion of assignments and rectification of non-conformities
• Responsible to prepare and distribute documents for Management Review Meeting sessions

Business Performance and Operations  

• Interact with line management and subject matter specialists (e.g. Ventilation, Rock Mechanics) to understand existing process and document same
• Monitor all identified non-compliances in management system and evaluates effectiveness of preventive and corrective actions
• Set and document workflow for review and update of procedures for all areas of mine and from time to time monitor effectiveness of workflow
• Brief Review Meeting regarding completion of assignments and rectification of non-conformities
• Update job knowledge by participating in educational opportunities; reading professional publications

Compliance, Governance and Assurance    

• Assure compliance with relevant legal, industry standards and practices as well as relevant regulatory and safety requirements
• Updates documentation as needed to address changes to laws, regulations, or company rules and obtains proper executive review and authorization prior to release
• Controls revisions and releases of company policy documentation and makes sure current revisions are always available for employees to access and review
• Reviews allocation of assignments and rectification of non- conformities from last document review meeting and maintain system to ensure that assignments are completed

Customer, Stakeholder and Client Relationship Management    

• Responsible to ensure that latest versions of relevant records, Managerial instructions, Standard Operating Procedures (SOP’s) and COP’s are available to users concerned and that users are able to retrieve these documents
• Draft development of a communication and training roll out plan to keep all employees up to date when procedures, documentation and instructions are changed

Internal Business Processes    

• Ensure training materials related to compliance policies, procedures and instructions are always up to date
• Organise all activities involved in carrying out internal audits to check whether system is in conformance with documented procedures
• Coordinates with personnel in relevant departments (Mining or Engineering) for development and capturing of detailed procedures

SHEC Operations    

• Reports any non-compliance to procedures or instructions to Business Unit (BU) Manager, Manager Mining or Engineering Manager
• Ensures that inspection activities carried out at different stages in formulation and revision process adhere to Company requirements

Safe and Healthy Work Environment    

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices/potential hazardous situations, rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC)/technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Behavioural Alignment  
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date    
2023/07/06