Depot Controller - Lephalale at RCL Foods

Job Description

At RCL FOODS we see and do things differently. We think bigger, work smarter, and collectively work as a team to achieve our ambition; MORE food to MORE people, MORE often!

Our Talent Teamis looking for a Depot Controller to join their BakingBusiness Unit. This position is located in Lephalale and will report to the General Manager.

The successful incumbent will be responsible for managing and maintaining the fleet and the transport team in the depot, thereby ensuring that productivity and performance are maximized. To control the inbound and outbound processes and stock handling in order to maintain efficiencies within the depot.

Minimum Requirements

• A 3 year National Diploma in Logistics, Fleet and/or Warehouse/Depot management.
• Valid Code EB drivers' license.
• Computer literacy (MS Office).
• SAP experience preferred.
• A minimum of 3 years management experience in a similar environment.
• Minimum of 3-5 years’ experience in an FMCG environment.
• Previous experience managing warehousing, distribution, and stock control.

Knowledge:

SAP system.

• Inbound, outbound and stock handling processes.
• Transport and road regulations and bylaws.
• Transport performance benchmarks.
• Vehicle specifications.
• Duties & Responsibilities

Inbound Control:

• Control the inbound process by receiving products in good condition.
• Manage the capturing of stock on the ERP system to ensure that goods are controlled and easily identified.
• Monitor product shelf life in order to ensure the product has not expired, using the FIFO (first in, first out) system.

Outbound Control:

• Control the functions of outbound, ensuring products are dispatched out to customer.
• Ensure that all orders leave the Depot correctly packed and damage free.
• Ensure all invoicing has been completed accurately and correct where necessary.
• Manage and facilitate the process of loading goods onto trucks and ensure all products are sealed for transport to customers.

Customer Liaison:

• Deal with issues around damaged stock or stock shortages.
• Check that details on invoices coincide with those on the orders.
• Notify customers should any transport incident have a likely impact on delivery.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on point of receiving, making use of the ERP System.

Stock Control:

• Ensure stock is in the right location through the management of daily cyclic counts.
• Ensure staff are properly rotating stock (where it does not go to the pick face but to the back-up location).
• Monitor production and expiry dates on all inbound and outbound products.
• Track inbound/outbound damage trends, establish root causes and take the appropriate corrective action.
• Ensure cyclic counts are conducted prior to stock takes.
• Prepare for and initiate monthly stock takes, ensuring that the entire process is completed within specified time frames.
• Management of Crates at the Depot.
• Depot Maintenance Management:

Manage and monitor the condition of the Depot ensuring that:

The Depot is kept clean.

• Damaged goods are dealt with according to SoP.
• Lighting is adequate, and doors open and close easily.
• Areas in need of attention are reported to the Maintenance Manager.
• All bin allocations are clear from any damaged pallets.

All forklifts are in good working conditions.

Fleet Control:

• Manage the daily schedule.
• Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
• Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
• Request complaints and difficulties for the day and take the appropriate action.

Compliance Control:

• Handle proxy responsibilities.
• Ensure that all drivers have valid driver’s licences and PDP’s.
• Ensure all staff members comply with health and safety requirements.
• Investigate and report on all injuries on duty (IOD’s).
• Implement safe working procedures.
• Verify temperature for the entire Depot by analysing the temperature worksheet.
• Certify that a new load always enters a clean and well-maintained vehicle highlighting the significance of quality.

Security Control:

• Investigate hijacking incidents to establish whether or not they are genuine cases.
• Ensure that all stock leaves the Depot with proper documentation.
• Ensure cameras are focused on risk areas such as entry and exit points and on staff activity/inactivity to ensure staff are appropriately utilised and productive.
• Ensure that security staff check staff leaving for tea and lunch breaks.
• Ensure all trucks leaving the Depot are sealed and recorded in a sealed register.
• Check the seals on Depot doors on a daily basis.

Team Supervision:

• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.

Security Control:

• Investigate hijacking incidents to establish whether or not they are genuine cases.
• Ensure that all stock leaves the warehouse with proper documentation.
• Ensure cameras are focused on risk areas such as entry and exit points and on staff activity/inactivity to ensure staff are appropriately utilised and productive. 
• Issue stock counts on key lines such as “ready to eat” products (e.g. polony) on a daily basis and analyse results.
• Ensure that security staff check staff leaving for tea and lunch breaks.
• Ensure all trucks leaving the warehouse are sealed and recorded in a sealed register.
• Check the seals on warehouse doors on a daily basis.

Team Supervision:

• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
• Manage staff performance in order to establish opportunities for development and harness strengths.